tag:blogger.com,1999:blog-54170970088474269602024-03-02T00:20:10.766-08:00100 Amazing Computer TipsFor 100 consecutive days I posted computer tips of all kinds. After the 100 days I continued adding posts and turned the top 100 into a book. The book, 100 Amazing Computer Tips, is available NOW on Amazon.com. It's gotten over 17 FIVE STAR reviews! Click the Amazon link to purchase it, you'll be glad you did!Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.comBlogger154125tag:blogger.com,1999:blog-5417097008847426960.post-12793828181862546082023-11-07T08:06:00.002-08:002023-11-07T08:08:13.662-08:00Named Cells and Ranger in Excel<div><div style="margin: 0px;"><b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">Great Computer Tips</b></div><div class="MsoNoSpacing"><div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"></div><div style="text-align: right;"><div style="margin: 0px;"><br /></div></div><div style="margin: 0px;"><span style="text-align: center;"><br /></span></div></div><span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Named Cells and Ranges in Excel</span></div><div><br /></div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhOgpl6qf0D89Xzm9jFGSjnbLBdbMWwvv2jtTb_8g6XDrZY6tlQCss30W4FEKIyKHNtUf3LShmZNA216OIgDK3ZUs8MT4TLhp0xZq_oAAl8Lzl9ptlfL0Pl4Rt27SQyyTj5RoanakLBM1_JQCmg2l4vlSBjqBLHWcbPJxVlv5MNZzIDVqbU4UocT5sQDcQ/s640/excel.png" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" data-original-height="595" data-original-width="640" height="106" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhOgpl6qf0D89Xzm9jFGSjnbLBdbMWwvv2jtTb_8g6XDrZY6tlQCss30W4FEKIyKHNtUf3LShmZNA216OIgDK3ZUs8MT4TLhp0xZq_oAAl8Lzl9ptlfL0Pl4Rt27SQyyTj5RoanakLBM1_JQCmg2l4vlSBjqBLHWcbPJxVlv5MNZzIDVqbU4UocT5sQDcQ/w113-h106/excel.png" width="113" /></a></div><br /><div><b><span style="color: blue;">Naming cells</span></b></div><div>Cells already have names such as A1, B27, etc. but you can also give them names to make it easier to reference that specific cell, making the cell address (name) an absolute reference rather than the default relative address. In the image below, you might want to name cells A1 through D10 but since you might be expanding your product list we'll give columns A through D a name.<br /><br /><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhUTs9_CLZrZaH59QD-euIIc3bn7P9K6l5v7GUQ4GL8voZtxOeXgXNBjoWtj9bvBz8a09OPyVqw-aZb3WiYp4OQyvkfwlbnYnJTA7yO8l-LwPwZbjjMNexI0GKuoq59n-9k7eWm96_2SxE/s1600/name+box.jpg" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="361" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhUTs9_CLZrZaH59QD-euIIc3bn7P9K6l5v7GUQ4GL8voZtxOeXgXNBjoWtj9bvBz8a09OPyVqw-aZb3WiYp4OQyvkfwlbnYnJTA7yO8l-LwPwZbjjMNexI0GKuoq59n-9k7eWm96_2SxE/s400/name+box.jpg" width="400" /></a></div><ul><li>Start by selecting the single cell, range of cells, or columns you want to name.</li><li>Click in the name box (the name box is in the upper left side of your screen, just above the first column, see image to the right) and type a name for your cells.</li><li>Press the Enter/Return key. <b>This step is very important.</b></li></ul><div>If we called this area of our worksheet "table" we would be able to use the word "table" in our formula and Excel would know that we were referencing these cells on this worksheet. </div><div><b><br /></b></div><div><b>Note: </b>When naming cells you need to remember that you can not use spaces and the name can not begin with a number. Also remember, the name must be unique in the workbook because the name refers to a location in a specific worksheet in the workbook. <div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgSLBEB7FdkADToK0dtgj4rYTCq68VoPD89eaGRRq6VSbBz79wLsJdJx80e-UTnHEnaPmDF45CdFH2C4fUOQfNurtTTQiN-ITBJED4hp5gRvMWbkeWTIDU7Dk6FBpjSOLBr0Sa8hIGIAL0HpB2tldlmdSq4Q0x0SspAEgos4VReDNZGkAVaQcI7C1XsPw8/s435/Screenshot%202023-11-07%20110057.png" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" data-original-height="435" data-original-width="123" height="373" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgSLBEB7FdkADToK0dtgj4rYTCq68VoPD89eaGRRq6VSbBz79wLsJdJx80e-UTnHEnaPmDF45CdFH2C4fUOQfNurtTTQiN-ITBJED4hp5gRvMWbkeWTIDU7Dk6FBpjSOLBr0Sa8hIGIAL0HpB2tldlmdSq4Q0x0SspAEgos4VReDNZGkAVaQcI7C1XsPw8/w105-h373/Screenshot%202023-11-07%20110057.png" width="105" /></a></div></div></div><div><br /></div><div><span style="color: #2b00fe;"><b>Using Names in Formulas</b></span></div><div>Once you have named a cell or range of cells, you can insert that name into your formula. The formula becomes easier to decipher and doesn't require adding $'s to the cell address to make it a fixed location. The formula could be =SUM(sales) rather than =SUM(A3:G27).</div><div><br /></div><div><b><span style="color: #2b00fe;">Viewing the Names in a Workbook</span></b></div><div>You can easily view all the names in the workbook by clicking the down arrow on the right side of the Name Box. The list is always viewed in alphabetical order.<br /></div><div><br /></div><div><br /></div><div><div><div class="MsoNormal"><span style="font-family: Georgia, 'Times New Roman', serif;">Happy Computing!</span></div><br /><div class="MsoNormal"></div><br /><div class="MsoNormal"><div style="margin: 0px;"><span face="Verdana, sans-serif"><br /></span><span face="Verdana, sans-serif">Diane</span></div><div style="margin: 0px;"><br /></div><div style="margin: 0px;"><div style="margin: 0px;"><span style="font-family: Georgia, 'Times New Roman', serif; font-size: small;">Don't forget to click the Subscribe to 100 Computer Tips in 100 Days via email link on the right side of the screen so you get email alerts when Diane adds a new post.</span></div></div><div style="margin: 0px;"><div style="margin: 0px;"><span style="font-family: Georgia, Times New Roman, serif;"><span style="font-size: small;"><br /></span><span style="font-size: small;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" target="_blank">Facebook </a><span style="font-size: small;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a></span></span><br /><div></div></div><div><span style="font-family: Georgia, Times New Roman, serif;"><span style="font-size: small;"><br /></span></span></div></div></div></div></div>Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0Venice, FL, USA27.0997775 -82.4542632-1.2104563361788472 -117.6105132 55.41001133617884 -47.2980132tag:blogger.com,1999:blog-5417097008847426960.post-54590753183881223792023-11-06T05:00:00.004-08:002023-11-07T15:11:10.767-08:00Creating Mosaic Pictures<div dir="ltr" style="text-align: left;" trbidi="on">
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 Computer Tips in 100 Days</b><br />
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;"><br /></b><span face="Verdana, sans-serif" style="color: #990000; text-align: center;"><span style="font-size: large;">Creating Mosaic Pictures</span></span><br />
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<table cellpadding="0" cellspacing="0" class="tr-caption-container" style="float: left; margin-right: 1em; text-align: left;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjv11663i4Pf4_Yh6chfmYvWmy9Xsau5ry1FnVx370AeCa7GSm8Lrxh_dAOVOnATG71KmqCmth6n_Cw171cEvPVx8YzmW-jV_OSu18x577MAskdjcibIQHK1sFlX2-NTmUs5H0GEFnmRQ/s1600/mosaic+original+file.jpg" style="clear: right; margin-bottom: 1em; margin-left: auto; margin-right: auto;"><img border="0" height="238" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhjv11663i4Pf4_Yh6chfmYvWmy9Xsau5ry1FnVx370AeCa7GSm8Lrxh_dAOVOnATG71KmqCmth6n_Cw171cEvPVx8YzmW-jV_OSu18x577MAskdjcibIQHK1sFlX2-NTmUs5H0GEFnmRQ/s320/mosaic+original+file.jpg" width="320" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">The original picture</td></tr>
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<div class="MsoNoSpacing">I’m sure you've seen pictures that are made up of hundreds of little
pictures pieced together into a mosaic. I often wondered how they could do
something like that and recently discovered that many websites will make one of these. Of course, you supply both the primary picture and the
individual pictures that will make up the mosaic but it’s not really that much
work, and I’m here to help you!</div>
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The first thing you need is a clear, crisp, high-quality image
that will be made into the mosaic. This could be a picture of an individual or
a landscape. In my example, I have used one of the sample pictures that came
with your computer. <o:p></o:p></div>
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<table cellpadding="0" cellspacing="0" class="tr-caption-container" style="float: left; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjOGAXltIKdcz4fIO9WLuKjzU2mQ6bp6j448Dyot6csAtZ-lGr5S9-HSoMGufS7wk4dD6h04b_6hNjMOcXz6Ytj2dO_awN3ovEaAc-LOa1oHN9-jaU4TPWHx3ho8fXirlbl-MaPnUHKISM/s1600/Mosaic+files+used.jpg" style="margin-left: auto; margin-right: auto;"><img border="0" height="144" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjOGAXltIKdcz4fIO9WLuKjzU2mQ6bp6j448Dyot6csAtZ-lGr5S9-HSoMGufS7wk4dD6h04b_6hNjMOcXz6Ytj2dO_awN3ovEaAc-LOa1oHN9-jaU4TPWHx3ho8fXirlbl-MaPnUHKISM/s320/Mosaic+files+used.jpg" width="320" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">Here's a sample of the picture files I used for my mosaic.</td></tr>
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Next, I did a Google image search for blue, yellow, and
green images. Remember that when you do image searches you can click on the Search
Tools button along the top of the screen and you can search for images based on many attributes, including
color. Look for pictures that are primarily
made up of the color you are looking for. Too much white around the edge won’t
translate well. <o:p></o:p></div>
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<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiEH9Gey5wZxVkSskxbXgWLHasKXapbe84RYQdCJLedba0KHR_vjQFVj-GJS-PFWDeif1L-hnskbRcnDkT-3XQbOVLyH2Ek3klGBKSjQytvgsnBlIAwZsBN-WtXRcZCX_yRG5wp6_7LjP8/s1600/choosing+pictures+for+mosaic.jpg" style="clear: left; margin-bottom: 1em; margin-left: auto; margin-right: auto;"><img border="0" height="227" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiEH9Gey5wZxVkSskxbXgWLHasKXapbe84RYQdCJLedba0KHR_vjQFVj-GJS-PFWDeif1L-hnskbRcnDkT-3XQbOVLyH2Ek3klGBKSjQytvgsnBlIAwZsBN-WtXRcZCX_yRG5wp6_7LjP8/s400/choosing+pictures+for+mosaic.jpg" width="400" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">Use the Google Search tools to identify pictures made up of specific<br />
colors. You want a good distribution of the primary colors used in your<br />
image.</td></tr>
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As you find pictures you can right-click on them and
choose Save Image (See <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-45-copying-pictures-from-internet.html">Tip #46</a>).
Collect the pictures into a new folder so that you can easily find them later.
Depending on how large the area is for a particular color you should probably
find 35 or 50 images of each color.
Remember that individual pictures may be used more than once in the
final mosaic. <o:p></o:p></div>
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<table cellpadding="0" cellspacing="0" class="tr-caption-container" style="float: left; margin-right: 1em; text-align: left;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgkPfG8cFSnfdQvWgnebrmURnLuv0WnvxiaHek2MEsYN_fhwltXu0rCkPnVnVn7GCpIOhjtpzjd3acU6hUG1bFO_DLNPCU1kXz5e0O6VJzSuzVT5ipjIp0S4pLHOOiTck0lQ1BIGLXU4HY/s1600/mymosaic.jpg" style="clear: left; margin-bottom: 1em; margin-left: auto; margin-right: auto;"><img border="0" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgkPfG8cFSnfdQvWgnebrmURnLuv0WnvxiaHek2MEsYN_fhwltXu0rCkPnVnVn7GCpIOhjtpzjd3acU6hUG1bFO_DLNPCU1kXz5e0O6VJzSuzVT5ipjIp0S4pLHOOiTck0lQ1BIGLXU4HY/s320/mymosaic.jpg" width="320" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">The final results!</td></tr>
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I used the Easy Moza website (<a href="http://www.easymoza.com/">www.easymoza.com</a>) and it
was very easy. I chose this site because you didn't have to download the program. I'm not keen on downloading unnecessary software. There is no cost to create a mosaic and download a low-resolution file of the finished product. If you
need a higher resolution you can purchase it. Your finished product can be printed out on your
local printer or emailed to Staples/Costco/CVS for printing and framed for a nice gift.</div>
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Happy Computing!<br />
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Diane<br />
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<span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;">Don't forget to click the Subscribe to 100 Computer Tips in 100 Days via email link on the right side of the screen so you get email alerts when Diane adds a new post.</span></div>
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<span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;"><br /></span><span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" style="background-color: transparent; font-family: Georgia, "Times New Roman", serif; font-size: medium; line-height: normal;" target="_blank">Facebook </a><span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a> . </span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-20917542136395307842023-11-06T05:00:00.001-08:002023-11-07T14:59:01.864-08:00Tip #117 - Tis The Season To Mail Merge<div dir="ltr" style="text-align: left;" trbidi="on">
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 (or more) Computer Tips in 100 (or more) Days</b></div>
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<span face="Verdana, sans-serif" style="color: #990000; font-size: large;">'Tis the Season to Mail Merge </span><br />
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I was reminded of this tip when my phone started ringing and my inbox filled up with requests for my Mail Merge tip card. Everyone is using Mail Merge this month to get the labels printed to mail the Christma<span style="font-family: Times, Times New Roman, serif;">s</span><span style="font-family: Georgia, Times New Roman, serif;"> - <span style="background-color: white; font-size: 13px; line-height: 19.1875px;">Hanukkah</span><span style="background-color: white; font-size: 13px; line-height: 19.1875px;"> - New Year's cards and newsletters. The process is not that difficult but there are, of course, some pitfalls that you can fall into. Let's start with a description of a mail merge.</span></span><br />
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<span lang="en-US" style="font-family: Arial; font-size: 12pt; language: en-US; mso-ligatures: none;">Mail Merge</span></h3>
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<span lang="en-US">Mail Merge is the process of taking a single form letter, combining it with a list of names and other information, and then merging both to create several customized documents. The results of a mail merge are generally personalized letters and labels. This post will assume you want to create labels. If you need something else I think you will be able to do that after following these instructions.<o:p></o:p></span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiQE_MxL5kHW26tHNJMPC1zjsK8wu0fRxAzuVPErYCx1BEn2gTXO8DAKrlzzrXXXDNTvt9P10hF-zxcR4ostIC4OfLV-D2PYZNSosgalFcIizth4MsNWlJ9AmKP4NnSHyQHYDzeCtRcPqc/s1600/mail+merge+files.png" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEiQE_MxL5kHW26tHNJMPC1zjsK8wu0fRxAzuVPErYCx1BEn2gTXO8DAKrlzzrXXXDNTvt9P10hF-zxcR4ostIC4OfLV-D2PYZNSosgalFcIizth4MsNWlJ9AmKP4NnSHyQHYDzeCtRcPqc/s320/mail+merge+files.png" width="163" /></a><span lang="en-US">The file that contains the names and other information is the data source. The file that contains the form letter/label template is the main document.<o:p></o:p></span></div>
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<span lang="en-US" style="font-family: Arial; font-size: 12pt; language: en-US; mso-ligatures: none;">Documents in a Mail Merge</span></h3>
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<ol style="text-align: left;">
<li>Data sources with recipient information, such as names and addresses</li>
<li>Main document with merge fields that are placeholders for recipient information</li>
<li>Resulting merged document</li>
</ol>
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<span style="font-family: Arial; font-size: 12pt;">Task Pane</span></h3>
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<span lang="en-US">This feature of Word is executed by following the directions in the Task Pane. The Task Pane appears on the right side of your screen when the Mail Merge task is selected.<o:p></o:p></span></div>
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<span lang="en-US">Getting Started</span></h3>
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<span lang="en-US">Create a data file. I recommend using Excel for the data file. Even if you've never used Excel before, it's easy to put names and addresses in the columns and rows of an Excel document. Look at some Excel tips, such as auto-resizing columns for assistance. Make sure that row 1 in the Excel document has the column labels such as "first name" and "last name". You will use these in step 4 of the mail merge to identify what information goes where. <o:p></o:p></span></div>
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If your information is in Outlook I would recommend that you export the names to an Excel file. You generally need to do a lot of cleaning up of the information before you do your merge and it's really easy to do that in Excel.<br />
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Getting Started</b></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgU0wXV6_M8bRzqHqvLnpqDNR_Ebkx4e0pB4l5mGQ8ZhHi9YxmzyBRx2NP1_2S_r6itd6oSqMRrOPnNSls3eYjJqSs32onZwOgsoAj0NzWh7wxZsCxitW0X4aKxQBA62Xr_C0CrDV4CJus/s1600/mail+merge+task+pane.png" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgU0wXV6_M8bRzqHqvLnpqDNR_Ebkx4e0pB4l5mGQ8ZhHi9YxmzyBRx2NP1_2S_r6itd6oSqMRrOPnNSls3eYjJqSs32onZwOgsoAj0NzWh7wxZsCxitW0X4aKxQBA62Xr_C0CrDV4CJus/s1600/mail+merge+task+pane.png" /></a>To make the mail merge process easier we will use the Mail Merge Task Pane. The Task Pane will walk you through the six steps necessary to complete the merge. While it is possible to do a mail merge without bringing up the task pane I don't recommend it.</div>
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<span lang="en-US" style="font-family: Arial; font-style: italic; font-weight: bold; language: en-US; mso-ansi-language: en-US; mso-ligatures: none;">In Word 2007 or newer<o:p></o:p></span></div>
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<span lang="en-US">Click the Mailings Tab —> Click the “Start Mail Merge” option —> Step by Step Mail Merge Wizard. </span></div>
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<span style="text-indent: -18pt;">In either version, the task pane will appear on the right side of the screen. Apple users will see a floating pane that will have the numbers one through six. As we walk through the steps you will go to each section.</span></div>
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<span lang="en-US" style="font-family: Arial; font-size: 11pt; font-style: italic; font-weight: bold; language: en-US; mso-ligatures: none;">Step 1 </span><span lang="en-US">– Select document type: letters, email messages, envelopes, labels, or directory. In our example, we will be making mailing labels.<o:p></o:p></span></div>
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<li><span style="text-indent: -18pt;">Letters – personalized letters</span></li>
<li><span style="text-indent: -18pt;">Email messages – Outlook messages</span></li>
<li><span style="text-indent: -18pt;">Envelopes – mailing envelopes</span></li>
<li><span style="text-indent: -18pt;">Labels – any type of Avery-type labels</span></li>
<li><span style="text-indent: -18pt;">Directory – a catalog of information such as a telephone directory</span></li>
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<span lang="en-US" style="font-family: Arial; font-size: 11pt; font-style: italic; font-weight: bold; language: en-US; mso-ligatures: none;">Step 2 </span><span lang="en-US">– Click “Next: Starting document” – set up the document by choosing label type or document type. </span><br />
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<span lang="en-US"><o:p></o:p></span>Because the Word document on your screen is probably not a label document, click Change Document Layout and click the Label Options link.<br />
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<span lang="en-US">In the Label Options dialog box, in the Label Vendors section choose "Avery US Letter". When you do this you will see all of the hundreds of Avery labels listed. Look at the box of labels you bought and check the number you should be looking for. Avery 5160 is the most popular size resulting in a sheet of 30 labels per page in three columns.</span> When you return to your document after choosing the label template you should see your document divided into cells. <b>NOTE</b>: If you can not see the cell gridlines click on the Table tab, Format, and choose View Gridlines.</div>
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<span lang="en-US" style="font-family: Arial; font-size: 11pt; font-style: italic; font-weight: bold; language: en-US; mso-ligatures: none;">Step 3 </span><span lang="en-US">– Select recipients </span><span lang="en-US" style="font-family: ZapfDingbats; language: en-US; mso-ansi-language: en-US; mso-ascii-font-family: ZapfDingbats; mso-default-font-family: ZapfDingbats; mso-latin-font-family: ZapfDingbats; mso-latinext-font-family: ZapfDingbats; mso-ligatures: none;">—</span><span lang="en-US"> this step is asking you to identify the file where the names are coming from. </span></div>
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Click Browse and find your file. If you are choosing an Excel document a second window will appear after you click open. This second window confirms the name of the sheet in Excel. Most people will use Sheet1.</div>
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A third window will appear with the Excel information. Use the checkboxes to exclude individuals from the mail merge. The data can also be sorted by clicking on the column headings. Click OK.<br />
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<li><span lang="en-US" style="text-indent: -18pt;">In <b>Word for Apple</b>, drag the fields from the Mail Merge Palette on to the document.</span></li>
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<li><span lang="en-US" style="text-indent: -18pt;">In <b>Word 2007 or newer </b>click the Mailings Tab — Insert Merge Fields option - make sure you click on the WORDS Insert Merge Fields and not the button itself. If you click on the button a dialog box will appear. If it does just cancel and click the words. Insert each field in the order you want them on the label. Insert spaces and returns between fields where necessary. Don't worry if the text wraps, it probably will be OK when the merge is completed.</span></li>
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<li><span lang="en-US" style="text-indent: -18pt;">If creating labels, </span><span lang="en-US" style="text-indent: -18pt;">Click the Update All Labels button to add the same fields to all labels. This is also an opportunity for you to add graphics, change fonts, etc.</span></li>
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<span lang="en-US" style="font-family: Arial; font-size: 11pt; font-style: italic; font-weight: bold;">Step 5 </span><span lang="en-US">– Preview your labels</span><br />
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<li><span style="text-indent: -18pt;">If any adjustments are needed, click the Previous hyperlink to return to step 4 and make adjustments</span></li>
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<span lang="en-US" style="font-family: Arial; font-size: 11pt; font-style: italic; font-weight: bold;">Step 6 </span><span lang="en-US">– Complete the merge</span><br />
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<li><span style="text-indent: -18pt;">Print – will print the list (labels or document)</span></li>
<li><span style="text-indent: -18pt;">Edit individual labels (letter) – creates a file you can save and edit and use again. This is the option that I strongly recommend. </span></li>
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<span lang="en-US"><span style="direction: ltr; font-family: Symbol; font-size: 10pt; text-indent: -18pt; unicode-bidi: embed;">à</span><span style="text-indent: -18pt; width: 13.2pt;"> </span>Choose </span><span lang="en-US">All records, (recommended) </span><span lang="en-US">a Current record, or identify a range of records, click OK</span></div>
A new document appears with all of the names merged. This is the document you will print. Saving it is a good idea. Scroll through this merged document making any changes necessary to the individual labels.<br />
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Hope this helps.<br />
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<span style="font-family: Georgia, 'Times New Roman', serif;">Please share this tip with your friends, they'll thank you for it.</span><br />
<span style="font-family: Georgia, 'Times New Roman', serif;"><br /></span><span style="font-family: Georgia, 'Times New Roman', serif;">Happy Computing!</span></div>
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<span face="Verdana, sans-serif"><br /></span><span face="Verdana, sans-serif">Diane</span><br />
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<span style="font-family: Georgia, 'Times New Roman', serif; font-size: small;">Don't forget to click the Subscribe to 100 Computer Tips in 100 Days via email link on the right side of the screen so you get email alerts when Diane adds a new post.</span></div>
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="font-size: small;"><br /></span><span style="font-size: small;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" target="_blank">Facebook </a><span style="font-size: small;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a> . </span></span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-16719463668933254302023-11-04T12:35:00.002-07:002023-11-04T12:41:37.164-07:00Excel - Converting Zip Codes to City and State<p> <b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 Computer Tips in 100 Days</b></p><div class="MsoNoSpacing"><div class="separator" style="clear: both; text-align: center;"></div><div class="separator" style="clear: both; text-align: center;"></div><div style="text-align: right;"><div style="margin: 0px;"><br /></div></div><div style="margin: 0px;"><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi3o6ZgNg8_ShrswF6SglKp2zNbZUS0IK52rFl0k6iUGHWvz-M4FqcRJBqWc1HjO2pOGlCPc5rvzgY3UUEqahlnzU_nd6PVf8nsUZj82FjFMGgozk-tdC3wK0IopzBKUgoxv7_PWkVCskwatL-flrdUy9vY7vZzLihpQnPOAKN5fjDMjnYfpelK5_XEagg/s640/excel.png" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" data-original-height="595" data-original-width="640" height="99" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi3o6ZgNg8_ShrswF6SglKp2zNbZUS0IK52rFl0k6iUGHWvz-M4FqcRJBqWc1HjO2pOGlCPc5rvzgY3UUEqahlnzU_nd6PVf8nsUZj82FjFMGgozk-tdC3wK0IopzBKUgoxv7_PWkVCskwatL-flrdUy9vY7vZzLihpQnPOAKN5fjDMjnYfpelK5_XEagg/w107-h99/excel.png" width="107" /></a></div><span style="text-align: center;"><br /></span></div></div><span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Excel - Converting Zip Codes to City and State<br /></span><br /><span face="Verdana, sans-serif" style="color: #990000; font-size: large;"><br /></span>In my new position, I offer free webinars to people who want to improve their chances of business success. These folks sign up with their name, email, and zip code. I was curious about their location and was amazed that Excel could convert the zip codes into city and state locations. BTW, I believe this feature is only available in the 365 version of Excel.<div><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjhWU-3RWik-MZiKjB2u5_8aKKZPBtcfx6bkuSxHm7OFsOP33UQOc00YZ-XhXRBw0Wa0lA9vH43r4iE8_wfAXPl3wpE2q3-o1Poicx_fRs4PRAepf7pKSPdyOf5ftJv7UcuGLNtBBhKqTGFIKFoiv5EEpJkRGHdjqzeVhRRPZdxxw_p2wsymiZTxY86y4s/s572/Screenshot%202023-11-04%20151508.png" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" data-original-height="572" data-original-width="217" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjhWU-3RWik-MZiKjB2u5_8aKKZPBtcfx6bkuSxHm7OFsOP33UQOc00YZ-XhXRBw0Wa0lA9vH43r4iE8_wfAXPl3wpE2q3-o1Poicx_fRs4PRAepf7pKSPdyOf5ftJv7UcuGLNtBBhKqTGFIKFoiv5EEpJkRGHdjqzeVhRRPZdxxw_p2wsymiZTxY86y4s/s320/Screenshot%202023-11-04%20151508.png" width="121" /></a></div><br /></div><div>To do this you need to start by converting the zip code column to text. </div><div><ol style="text-align: left;"><li>Select the zip code column by clicking on the letter of the column<br /></li><li>From the Home Tab, Number Group, choose Text</li></ol></div><div>Select all the zip codes in the list </div><div><ol style="text-align: left;"><li>Click the first zip code and use the Ctrl + down arrow key</li><li>From the Data Tab, Data Type Group, choose Geography</li></ol></div><div>You will see a new icon to the left of the zip code entries</div><div><br /></div><div>Select the first zip code in your list. You will see a new icon on the right, the Insert Data icon. Click it and choose "City". </div><div><br /></div><div>The City and State will be inserted into the cell to the right of the zip code. Use the fill handle to fill this code down the rest of your list. You may get some wonky entries if incorrect data is entered. </div><div><br /></div><div>I hope you enjoyed this tip. Please share the link to your friends.</div><div><br /></div><div>Diane</div><div><br /></div><div>Diane McKeever, CPP</div><div>Certified Patient Person</div><div><br /></div><div><span style="font-family: Georgia, "Times New Roman", serif;">Don't forget to click the Subscribe to 100 Computer Tips in 100 Days via email link on the right side of the screen so you get email alerts when Diane adds a new post.</span></div><div><br /></div>Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0Venice, FL, USA27.0997775 -82.4542632-1.2104563361788472 -117.6105132 55.41001133617884 -47.2980132tag:blogger.com,1999:blog-5417097008847426960.post-11343948091261075632023-11-03T16:25:00.000-07:002023-11-05T06:34:34.341-08:00Capturing a Portion of a PDF for Printing<div dir="ltr" style="text-align: left;" trbidi="on">
<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">Amazing Tips - Capturing a portion of a PDF for printing</b><b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;"> </b><br />
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<b><span style="font-family: "times new roman" , serif; font-size: 13.5pt;"><span style="color: blue;">Only want to print a section or area of a PDF page? Here's how</span></span></b></h3>
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A little background on PDF files:</h4>
It became apparent years ago that there needed to be a file type that would allow people to view documents that were created in unique programs, programs that not many people used, without the viewer actually having the software on their computer. This was a problem that graphic designers and architects and the like were having when they wanted to share their creations with clients who didn't own the expensive software. Their clients couldn't be expected to purchase programs that cost hundreds and thousands of dollars just to view the designs so Adobe (and others) developed PDF (Portable Data Format) files.<br />
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Soon all computers came with the free Adobe Acrobat Reader so that you could <b>view </b>all kinds of files but to create a PDF you still needed the full Adobe Acrobat program, which wasn't free. Of course, third-party providers sprang up to fill the void. Adobe worked then with software companies to enable the creation of PDF files from just about any program, which is the case now.<br />
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Why are PDF files so important?</h4>
The main reason they became so important was for file sharing but other reasons to use PDFs soon became apparent. If you were sending a contract that was written in Microsoft Word but you wanted to make sure no changes were made to it, you could convert the document to a PDF. Another popular reason to create a PDF is that the file size is much smaller than the file in the native program would be.<br />
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Printing a section of a document</h4>
The print dialog box has always given you the opportunity to print specific pages. I often scroll down the document, making note of the pages I would like to print so that I don't waste paper. Then when I click on the "print" command I fill in the page numbers as they are in the graphic below. Specific pages are listed separated with a comma and ranges of pages use a dash between the page numbers. Of course, this is not just in a PDF program, this works in virtually all programs.<br />
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Printing a portion of a PDF page</h4>
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OK, so this was the initial problem, you wanted to print just a portion or section of a PDF page. Adobe has given you a tool to do just that. </div>
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<li>Open any PDF document and scroll to the area you would like to print</li>
<li>From the Edit menu choose "Take a Snapshot"</li>
<li>Now drag in your document to select the specific area you would like to print</li>
<li>Click the print icon OR choose print from the file menu OR use the keyboard shortcut Ctrl + p</li>
<li>In the print dialog box you'll notice you have an option to print "Selected graphic", which is your highlighted section of the document and to Scale the selected graphic. I love using the "Fit" command because it will increase/reduce the graphic as necessary to fit on a sheet of paper. You can plan with the other commands in the Scaling section to see which gets the best results for your purpose.</li>
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This is pretty dandy stuff but it only works in a PDF document. For other documents, you might want to use the <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-52-screen-captures.html">Snipping tool</a> which was described in a previous blog post. Click the link to see the details of that great tool.</div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-84653310286472359702023-11-03T11:03:00.001-07:002023-11-04T15:40:52.360-07:00Tip 105 - Alt Code Reference Sheet<div dir="ltr" style="text-align: left;" trbidi="on">
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<span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Tip #105 - Alt Code Reference Sheet</span><br />
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<span style="font-family: Times, Times New Roman, serif;">Have you ever wondered how people inserted special characters such as smiley faces, hearts, arrows, etc. into their emails, Tweets, Facebook posts, or worksheets? They probably used Alt codes to accomplish it. This sheet has been downloaded over 40 thousand times!</span></div>
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<span style="font-family: Times, Times New Roman, serif;">Alt codes have been around for decades and were used by early programmers. I have compiled a list below for your use. For best results, you should save the picture by clicking on it with the right mouse button and choosing "Save Image As" or "Save Picture As" and saving it on your desktop. You can then double-click the image on your desktop and print from there. </span></div>
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After this was posted my Apple friends were very sad that they couldn't do this fun stuff with the Alt key. Here's a special character reference sheet for you. Hope this helps my Apple friends.</div>
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Happy Computing!</div>
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Diane </div>
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<span style="font-size: large;"><span style="color: blue;"><b>Have you bought my book yet? If not, why not??</b></span> <i><span style="color: red;"><b>100 Amazing Computer Tips</b></span><span style="color: #274e13;"> - </span></i><span style="font-family: inherit;"><span class="a-size-large" id="productTitle" style="background-color: white; box-sizing: border-box; line-height: 1.3; text-rendering: optimizelegibility;"><span style="color: blue;">Shortcuts, Tricks, and Advice to Help Everyone from Novice to Professional</span></span><span style="line-height: 1.3;"><span style="color: #333333;">, is available </span><b><span style="color: red;">NOW </span></b><span style="color: #333333;">at </span></span><a href="http://www.amazon.com/100-Amazing-Computer-Tips-Professional/dp/1940745829/ref=sr_1_1_bnp_1_pap?ie=UTF8&qid=1399901728&sr=8-1&keywords=100+amazing+computer+tips" style="line-height: 1.3;" target="_blank">Amazon.com</a><span style="color: #333333; line-height: 1.3;"> and </span><a href="http://www.barnesandnoble.com/w/100-amazing-computer-tips-diane-mckeever/1119387607?ean=9781940745824&itm=1&usri=100+amazing+computer+tips" style="line-height: 1.3;" target="_blank">Barnes & Noble</a><span style="line-height: 1.3;"><span style="color: #333333;"> in both print ($14.99) and ebook ($7.99) formats. There's also a handy link on top right side of this window for your shopping convenience.</span><b><span style="color: blue;"> If you've bought my book, THANK YOU! Please consider writing a review on <a href="http://www.amazon.com/100-Amazing-Computer-Tips-Professional/dp/1940745829/ref=sr_1_1_bnp_1_pap?ie=UTF8&qid=1399901728&sr=8-1&keywords=100+amazing+computer+tips">Amazon.com</a>.</span></b></span></span></span><br />
<span style="font-family: inherit;"><span style="color: #333333; line-height: 1.3;"><br /></span></span>Happy computing!<br />
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com5tag:blogger.com,1999:blog-5417097008847426960.post-36568108183367209062023-11-03T10:42:00.002-07:002023-11-07T07:29:33.363-08:00Excel's Amazing VLOOKUP Function<div dir="ltr" style="text-align: left;" trbidi="on">
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<span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Excel's Amazing LOOKUP Functions<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgD-X8JIyBLuW2FUB3R5063PGq1iHPM2ZgAEEUTyAGfXNhJFMkzov-76NwR5DAxRwmcYV2qySJHfDL6qqPI78u75LMUR9iFq_BPMttukaCFOercYyT1JWo5XkRoqsZftAf8ocFtch0H33ON6Tb2huTaS7T7lZ87MsHRGY6EWb_iGa8DUlm2vUHC8wjnVgE/s640/excel.png" imageanchor="1" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" data-original-height="595" data-original-width="640" height="122" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgD-X8JIyBLuW2FUB3R5063PGq1iHPM2ZgAEEUTyAGfXNhJFMkzov-76NwR5DAxRwmcYV2qySJHfDL6qqPI78u75LMUR9iFq_BPMttukaCFOercYyT1JWo5XkRoqsZftAf8ocFtch0H33ON6Tb2huTaS7T7lZ87MsHRGY6EWb_iGa8DUlm2vUHC8wjnVgE/w131-h122/excel.png" width="131" /></a></div><br /></span><br />
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The LOOKUP functions in Excel are so powerful but so confusing to many. Part of the problem is the terms that Excel uses when defining the arguments. Let's see if I can make things clear for you.<br />
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LOOKUP functions copy information from a table based on data in specified cells. You see LOOKUP functions in use all of the time. The bar code scanner in stores uses a form of lookup. The scanner identifies the UPC number and returns the name of the item and the price from a list stored on the server. The UPC is the trigger or the number being looked up and the price is in one column and the name of the item is stored in another column. I can hear you saying that you're not selling products and don't use UPC numbers. Another example of a lookup is auto-entering customer information using a customer number.<br />
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<tr><td class="tr-caption" style="text-align: center;">This VLOOKUP uses an Item # that is common to the worksheet and the Lookup Table to automatically import information.</td></tr>
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For many years I was in charge of scoring sailboat races and we used an Excel worksheet to accomplish this. When a boat came out to race we entered the sail number and the spreadsheet looked up information from another sheet that had hundreds of sailboats listed. The sail number would trigger the lookup and the name of the boat would be automatically entered as well as the name of the skipper and the handicap.<br />
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In a recent tip for parsing date information into individual segments, I suggested the use of the WEEKDAY function to determine the day of the week that a particular day falls on. The result of this formula is a number from 1 to 7. If you wanted to convert those numbers to day names (Sun, Mon, etc.) then you would consider using a lookup to accomplish this task.<br />
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So now that you have some ideas about how you would use a lookup let's get started.<br />
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<b><span style="color: blue;">Setting up the Lookup table</span></b><br />
The data in the table needs to be set up so that the lookup number (the information you are looking for such as the UPC code or model number) is in the leftmost column and is sorted in ascending order (from smallest to largest). To make it easier to identify the location of the table the next step would be to name the table area.<br />
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<b><span style="color: blue;">Naming cells</span></b><br />
Cells already have names such as A1, B27, etc. but you can also give them names to make it easier to reference that specific cell, making the cell address (name) an absolute reference rather than the default relative address. In the image above you would want to name cells A1 through D10 but because you might be adding to your product list we'll give columns A through D a name.<br />
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<li>Start by selecting the cells or columns you want to name.</li>
<li>Click in the name box (the name box is in the upper left side of your screen, just above the first column, see image to the right) and type a name for your cells.</li>
<li>Press the Enter/Return key. This step is very important.</li>
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If we called this area of our worksheet "table" we would be able to use the word table in our formula and Excel would know that we were referencing these cells on this worksheet. <b>Note: </b>When naming cells you need to remember that you can not use spaces and the name can not begin with a number.</div>
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Inserting the LOOKUP Function</div>
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Now that we've got the data range named lets look at how to construct the VLOOKUP function. Look at the image below, we will be inserting information in the worksheet on the left by looking it up in the sheet on the right.</div>
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In the example we will create a function to look up the description of an item based on the Item #. In the first cell in the description field, choose VLOOKUP from the Formulas tab, Function Library group, Lookup & Reference option. We are using a VLOOKUP rather than a HLOOKUP because the data we're looking up from in the worksheet on the right is structured in a vertical format.</div>
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<li>In the function builder dialog box put in the cell address of the trigger cell. In this case it is cell B20, the cell that will contain the item #. </li>
<li>In the second field type the name that you gave your look up information. I named mine "table" so that's what I typed in here. </li>
<li>In the third box identify the column in the worksheet on the right that has the information you want returned. The Code (Item #) is column 1, Description is column 2, Price is column 3 and Color is column 4. In this case we would type a 2. </li>
<li>If it is important, as it is in this case, that if there is no exact match to the Item # to return an error code, then in the fourth box enter the word "False" in the fourth field. When finished click OK.</li>
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That's it! Change the Item # and see if the results change. If it all looks good create the VLOOKUP function in the other cells.</div>
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You may notice that I refined the formula a little so that the formula didn't return an error message when the Item # cell was blank. You can see how this formula is structured by looking on the formula bar in the picture above.</div>
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Because this is a little complicated, I created a video and posted it on YouTube. <a href="http://www.youtube.com/watch?feature=player_embedded&v=oTqWS5wAass">Click here to see the video</a>.</div>
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="font-size: small;"><br /></span><span style="font-size: small;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" target="_blank">Facebook </a><span style="font-size: small;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a> . </span></span><br />
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-46755817025534578402023-11-03T09:58:00.000-07:002023-11-17T08:55:40.725-08:00Creating a video from a powerpoint presentation<div dir="ltr" style="text-align: left;" trbidi="on">
<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 Amazing Computer Tips</b><br />
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<span face="Verdana, sans-serif" style="color: #990000; text-align: center;"><span style="font-size: large;">Creating a Video from a PowerPoint Presentation</span></span><br />
<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/a/AVvXsEiwttK0mkrrjwixRlQpUfNnx-Q8imvwwsqTgJKwDXjXRhS_EqeqDVH1XwSdC83G4p0jI92IXZ2b9d0ZEPN_zmvjYir16prsdjVBUd8tA37kQi57cO_U65khUWm9qQbHV-UsC6NdHL7ojjDajrB7XwSXqp0nxx_n43wyJ0Ol09cePxJOyS0kIoMRuAVrB20" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img alt="" data-original-height="586" data-original-width="640" height="151" src="https://blogger.googleusercontent.com/img/a/AVvXsEiwttK0mkrrjwixRlQpUfNnx-Q8imvwwsqTgJKwDXjXRhS_EqeqDVH1XwSdC83G4p0jI92IXZ2b9d0ZEPN_zmvjYir16prsdjVBUd8tA37kQi57cO_U65khUWm9qQbHV-UsC6NdHL7ojjDajrB7XwSXqp0nxx_n43wyJ0Ol09cePxJOyS0kIoMRuAVrB20=w165-h151" width="165" /></a></div><br /><br />
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<div class="MsoNoSpacing">Creating videos to support your social media efforts has never been easier. With a budget of zero you can create an awesome PowerPoint presentation, complete with audio, transitions, and animations, and turn it into a video. Turns out it couldn't be easier!<br />
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<b>IMPORTANT</b>: This feature was added to the 2010 version but if you're still using something earlier than that, you you should upgrade your software.<br />
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<span style="color: #990000;">Create your presentation</span></h3>
Of course, step 1 is to create your PowerPoint presentation. For some of you, this might be the most difficult part. I can't give you a step-by-step of that process here, but look around the internet for some videos on creating a presentation, adding transitions between slides and animation to have text appear, dance around, and possibly disappear, being replaced with other words. All of this might sound hard but it's really not. If you were closer you could stop by and I'd show you.<br />
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You can also add narration and timings to your presentation. If you're adding narration I would strongly suggest you write a script. I've heard too many "off the cuff" narrations that sounded really dumb! The best way to add timings is to go to the Slide Show tab and use the Rehearse Timings option. This will allow you to set the advance on the slides to something appropriate for each slide. If you do not set timings the default advance is 5 seconds. I set my timings in the Slide Sorter view in PowerPoint (View tab, Slide Sorter View). Once in the Slide Sorter view, I clicked the Transition tab and in the Timing group, I entered 00:02.00 in the timings box and clicked Apply to All. I then selected individual slides that I wanted to remain on longer and adjusted the timing for those.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhwnetCIu9wc8wHltyyBQISXeI07sUDbSAefypFG9gpjOkZoQRYl6v7FS2NDu4TVAMH29tFDAeGnwP-Zh15vvdHVyVCH6MIuQ0GAGXvjTYVnUhANXIAuRM3vJ8PGERdcMjGo_98l_OFrpo/s1600/slide+advance.jpg" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="482" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhwnetCIu9wc8wHltyyBQISXeI07sUDbSAefypFG9gpjOkZoQRYl6v7FS2NDu4TVAMH29tFDAeGnwP-Zh15vvdHVyVCH6MIuQ0GAGXvjTYVnUhANXIAuRM3vJ8PGERdcMjGo_98l_OFrpo/s1600/slide+advance.jpg" width="640" /></a></div>
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I inserted a soundtrack on slide #1 and formatted it (Audio Tools, Playback tab) so that audio would "Play across slides". Also, make sure the checkbox for Hide During Show is selected so the icon will not be visible. Depending on the length of the audio file you might also want to check the "Loop until Stopped" option.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgnjADjjcX1Jp65i2i3dZ5nwwsn2eyQeyvXAXDUpitUMIjjaigMQomnhohA53mdu_tx24nJXl_2d_teo-KQRyKEXSyvS72hJHjSEBHhPxugkjNQfJrEUE_2sXNY6cFL7_0HB_oQ1tPNhrs/s1600/Soundtrack+settings.jpg" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="432" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgnjADjjcX1Jp65i2i3dZ5nwwsn2eyQeyvXAXDUpitUMIjjaigMQomnhohA53mdu_tx24nJXl_2d_teo-KQRyKEXSyvS72hJHjSEBHhPxugkjNQfJrEUE_2sXNY6cFL7_0HB_oQ1tPNhrs/s1600/Soundtrack+settings.jpg" width="640" /></a></div>
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BTW, I found my audio online by doing a search for "40-second instrumentals free" and found a dandy one right away.<br />
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Before you save the audio you should optimize the audio file. To do this go to the File tab, Info, Compress Media. This will embed the media and make the file a reasonable size.<br />
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<span style="color: #990000;">Save your presentation</span></h3>
You'll want to save your presentation as you are creating it of course. This baby isn't going to be created in one sitting...I guarantee that! Once it's saved as a PowerPoint document, follow the directions below.<br />
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<li>On the File menu, click Save & Send.</li>
<li>Under Save & Send, click Create a video.</li>
<li>To display all video quality and size options, under Create
a video, click the Computer & HD Displays down arrow.</li>
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<li>To create a video with very high quality, yet a large file
size, click Computer & HD Displays.</li>
<li>To create a video with moderate file size and medium
quality, click Internet & DVD.</li>
<li>To create a video with the smallest file size, yet low
quality, click Portable Devices.</li>
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TIP You'll want to test these out to
see which option meets your needs. In the video below I used the first option for a very high-quality video.<o:p></o:p></div>
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The saving process might take a few minutes so I walked away from my computer. When I came back there it was my finished video. I think it looks pretty good, don't you? This whole process probably took just about an hour. Now I'm going to upload the video to my website and even to my YouTube channel.</div>
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<iframe allowfullscreen='allowfullscreen' webkitallowfullscreen='webkitallowfullscreen' mozallowfullscreen='mozallowfullscreen' width='320' height='266' src='https://www.blogger.com/video.g?token=AD6v5dxMSYrY2AoKJH3gockNOyMn4y69B9vOqLWQZ8Disp6JjB-C43nuonnECjH8A3BPt8hUQBOiJYpyuxZICOteSA' class='b-hbp-video b-uploaded' frameborder='0'></iframe></div>
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My book, <i><span style="color: #274e13; font-size: large;">100 Amazing Computer Tips - </span></i><span style="font-family: inherit;"><span class="a-size-large" id="productTitle" style="background-color: white; box-sizing: border-box; line-height: 1.3; text-rendering: optimizelegibility;"><span style="color: blue;">Shortcuts, Tricks, and Advice to Help Everyone from Novice to Professional</span></span><span style="color: #333333; line-height: 1.3;">, is available <b>NOW </b>at </span><a href="http://www.amazon.com/100-Amazing-Computer-Tips-Professional/dp/1940745829/ref=sr_1_1_bnp_1_pap?ie=UTF8&qid=1399901728&sr=8-1&keywords=100+amazing+computer+tips" style="line-height: 1.3;" target="_blank">Amazon.com</a><span style="color: #333333; line-height: 1.3;"> and </span><a href="http://www.barnesandnoble.com/w/100-amazing-computer-tips-diane-mckeever/1119387607?ean=9781940745824&itm=1&usri=100+amazing+computer+tips" style="line-height: 1.3;" target="_blank">Barnes & Noble</a><span style="color: #333333; line-height: 1.3;"> in both print ($14.99) and ebook ($7.99) formats. There's also a handy link on the top right side of this window for your shopping convenience.</span></span><br />
<span style="font-family: inherit;"><span style="color: #333333; line-height: 1.3;"><br /></span></span>Happy computing!<br />
<br />
<span style="font-family: Times, Times New Roman, serif;">Diane</span><br />
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<span style="font-family: Georgia, 'Times New Roman', serif;">Don't forget to click the Subscribe to 100 Computer Tips in 100 Days via the email link on the right side of the screen so you get email alerts when Diane adds a new post.</span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-74769905364565061592023-11-03T09:00:00.002-07:002023-11-17T11:39:38.713-08:00Tip #31 - Generating Random Text<div dir="ltr" style="text-align: left;" trbidi="on">
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 Amazing Computer Tips</b><br />
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;"><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/a/AVvXsEhYey0DwVlD1AkvlM38NpqfmNuB0YMTfwhlLwpomqK6yjU1XwEiYH3t-7oRnuKYnHWDXNBHNaAU5-xWmPhxpKdPXyFsSjfQXZqKeyG1OUTieZ1gGfxHVrmx3VatVqYNEVoQqH6cmXqngc901WpEmYblMHJGJoL7lhGdDlYkBemIWG_mgGUMmF4rt31RmoQ" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img alt="" data-original-height="2050" data-original-width="2203" height="148" src="https://blogger.googleusercontent.com/img/a/AVvXsEhYey0DwVlD1AkvlM38NpqfmNuB0YMTfwhlLwpomqK6yjU1XwEiYH3t-7oRnuKYnHWDXNBHNaAU5-xWmPhxpKdPXyFsSjfQXZqKeyG1OUTieZ1gGfxHVrmx3VatVqYNEVoQqH6cmXqngc901WpEmYblMHJGJoL7lhGdDlYkBemIWG_mgGUMmF4rt31RmoQ=w159-h148" width="159" /></a></div><br /><br /></b><span face="Verdana, sans-serif" style="color: #990000; text-align: center;"><span style="font-size: large;">Tip #31 - Generating Random Text</span></span><br />
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OK, I can hear you asking yourself, “Why would I want to
generate random text?” Just bear with me.
There are many occasions when I need to do this and it’s very cool so
I’m sharing it with you.<o:p></o:p></div>
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The programmers at Microsoft often need to generate random
text to test software so they built in a secret macro that will produce a
specific number of sentences and paragraphs made up of real words, not computer
Latin words. Try this out in your Microsoft Word program.<o:p></o:p></div>
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Open a document in Word and type the following then press
the enter key (return in Apple world):<o:p></o:p></div>
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=rand(5,7) <span style="color: white; mso-themecolor: background1;">d</span><o:p></o:p></div>
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Presto, the code you typed changed to five paragraphs each
containing seven sentences. Keep in mind that the five and seven could be any
two numbers depending on how much random text you need. So the next time you
need to demonstrate something in Word to a colleague and you need some text to use,
remember the code. It’s pretty easy if you keep in mind that rand stands for
random. <o:p></o:p></div>
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If you would rather have Latin words rather than distracting
English words, you can do that too. Type =lorem(5,7) in your document and then
press the enter (return) key and it’s replaced with Latin text. Remember that
five and seven can be any numbers you choose.<o:p></o:p></div>
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You can use this tip when you’re trying to show friends or coworkers
some special word features and need to have some text to practice on. <o:p></o:p></div>
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="background-color: white; line-height: 18.9px;">Happy Computing!</span><br style="background-color: white; line-height: 18.9px;" /><span style="background-color: white; line-height: 18.9px;"><br /></span><span style="background-color: white; line-height: 18.9px;">Diane</span><br style="background-color: white; line-height: 18.9px;" /><span style="background-color: white; line-height: 18.9px;"><br /></span><b style="background-color: white; line-height: 18.9px;">Buy my book at <a href="http://www.amazon.com/100-Amazing-Computer-Tips-Professional/dp/1940745829/ref=sr_1_1_bnp_1_pap?ie=UTF8&qid=1401890218&sr=8-1&keywords=100+amazing+computer+tips" style="text-decoration: none;">Amazon.com</a>. It's only $14.99 and it's packed with 100 Amazing Computer Tips! They're nicely organized and really easy to follow.</b><br style="background-color: white; line-height: 18.9px;" /></span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">Don't forget to click the Subscribe to 100 Computer Tips in 100 Days via email link on the right side of the screen so you get email alerts when Diane adds a new post.</span></div>
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<span style="font-family: Georgia, Times New Roman, serif;"><br />Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the author of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" style="text-decoration: none;" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her <a href="https://www.facebook.com/100ComputerTipsIn100Days" style="text-decoration: none;" target="_blank">Facebook </a>posts or visiting her web page, <a href="http://www.dianemckeever.com/" style="text-decoration: none;">www.dianemckeever.com</a> . </span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com3tag:blogger.com,1999:blog-5417097008847426960.post-11283583945060646162023-11-03T08:38:00.000-07:002023-11-04T11:10:02.673-07:00Fine Tuning Your PowerPoint Skills<h2 style="text-align: left;">My PowerPoint Pet Peeves!</h2><p>I recently attended a virtual meeting on Zoom...of course...and the presenter did a great job of explaining his subject matter but I was so distracted by a few issues with his PowerPoint document that I was having trouble concentrating! Let's talk about some of my PowerPoint pet peeves.</p><p></p><ul style="text-align: left;"><li>Bullet items written as complete sentences</li><li>Periods in bullet lists</li><li>Revealing the complete bullet list all at once</li><li>Numbers not correctly aligned</li></ul><h3 style="text-align: left;">Bullet List "Rules"</h3><div>The core of most presentations are bullet lists. Here are a few "rules" you should keep in mind if you are creating a presentation using them. </div><div><ul style="text-align: left;"><li>Do not write the bullet as a complete sentence. It is your job as the presenter to speak in sentences but your audience should not see your complete thought written out. They will have difficulty remembering a full sentence so write your bullet as thoughts or phrases.</li><li>If you follow the advice of the above bullet, you should not be using punctuation in your lists. If the bullet is not a complete sentence, it does not need a period at the end of it! Feel free to use exclamation points or question marks but no periods.</li><li>Use the animation feature in PowerPoint to reveal the bullets one at a time. Doing this will direct your audience's attention to the current bullet and not to the upcoming bullet points. It is not necessary to use some of the more distracting animations (grow & turn, swivel, and bounce) designed to spice up a 5th graders show, a simple "appear" is a good choice. </li><li>Keep the number of bullets on a slide to five or six. If you have more than that you should consider splitting the information into multiple slides.</li></ul><h3 style="text-align: left;">Aligning Numbers</h3></div><div>Sooner or later a presentation you are making will contain numbers. If the numbers all have the same number of digits you are in luck. You can simply use the tab key to move to the right and type your numbers. For the rest of you, you may resort to using the space bar to move to the right in hopes that the result will get the numbers to appear to be aligned on the right side...this is a pretty hit and miss approach. The best approach is to set a right align tab and use the Tab key to get those numbers straight. Here's how you do that.</div><div><ol style="text-align: left;"><li>Click in the text block where you will be inserting the numbers</li><li>If you see a ruler across the top of your screen you're golden. If you do NOT see a ruler, click the View Tab, Show Group, Ruler.<div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjCiCGThmn07ebFXxW-S2Nkh-5dCG64iRYjz1BVbFny_m6CygoTcNw71hCvVXRn5Z130MUbURHlVfhyKWw3zylmp_OTzYandbgqjteLFsc6GJiAE-LSwRH8w08MWyzQfuB-zW8XFhHJ7rM/" style="margin-left: 1em; margin-right: 1em;"><img alt="" data-original-height="175" data-original-width="309" height="181" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjCiCGThmn07ebFXxW-S2Nkh-5dCG64iRYjz1BVbFny_m6CygoTcNw71hCvVXRn5Z130MUbURHlVfhyKWw3zylmp_OTzYandbgqjteLFsc6GJiAE-LSwRH8w08MWyzQfuB-zW8XFhHJ7rM/" width="320" /></a></div><br /></li><li>On the far left side of the ruler, you will see the Tab Box. This is where you select the alignment type you need to place on the ruler. Your options are left, center, right, and decimal. As you click this box the image changes to reveal the four types. Click until the right alignment tab is displayed in the box, it looks like a reverse "L". (See picture below)<br /><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgIlaR0ijD0ahtCxUgCP67OXM-zzNQiQddmUrg7F9iPLfeoab7ae2ez_HjF5Z8jBngHDeeqFIv_ykURak2jeSZuOumI1_tmTcRMNooXEkcgt3StqKnM_J_0qsiOoKxtppLTSp8HiiUKO8g/" style="margin-left: 1em; margin-right: 1em;"><img alt="" data-original-height="45" data-original-width="129" height="112" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgIlaR0ijD0ahtCxUgCP67OXM-zzNQiQddmUrg7F9iPLfeoab7ae2ez_HjF5Z8jBngHDeeqFIv_ykURak2jeSZuOumI1_tmTcRMNooXEkcgt3StqKnM_J_0qsiOoKxtppLTSp8HiiUKO8g/" width="320" /></a></div><br /><br /></li><li><div class="separator" style="clear: both; text-align: left;">Once the right tab is displayed in the Tab Box, move your mouse to the ruler and click where you estimate the right side of the number list should be placed. The right alignment icon will appear on the rules. Now, as you type your entries, use the Tab key to jettison to the set tab. Type your number and it will build to the left and align on the right side!<br /><div class="separator" style="clear: both; text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj0QAYzo5xvW4j4K1zxDitRsUJODYPVysoO24fXiI0OjNKlDkuc-Dfb8eGO0-ro4ABJYqiEoESsBrVtiubbyv2R8Au84XFwRl8eRbOC5W0VS2Kp5fGJP8aMc6TMQW-0GLKZhFaIg6oTHWk/" style="margin-left: 1em; margin-right: 1em;"><img alt="" data-original-height="580" data-original-width="496" height="240" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj0QAYzo5xvW4j4K1zxDitRsUJODYPVysoO24fXiI0OjNKlDkuc-Dfb8eGO0-ro4ABJYqiEoESsBrVtiubbyv2R8Au84XFwRl8eRbOC5W0VS2Kp5fGJP8aMc6TMQW-0GLKZhFaIg6oTHWk/" width="205" /></a></div><br /><br /></div></li><li><div class="separator" style="clear: both; text-align: left;">If you determine that the tab on the ruler should be moved left or right, select the list and drag the ruler tab left or right. The numbers will move accordingly. </div></li></ol><div>Now you can concentrate on your content and getting your point across in your presentation and not fret about the little things like bullets and number alignment!</div><div><br /></div></div><div><div class="MsoNoSpacing"><div>Happy Computing!</div><div><br /></div><div>Diane McKeever</div><div><br /></div><div>---------------------------------------------------------------------</div></div><div class="separator" style="clear: both;"><br /></div><span style="font-size: medium;"><span style="color: blue;"><b>Have you bought my book yet? If not, why not??</b></span> <i><span style="color: red;"><b>100 Amazing Computer Tips</b></span><span style="color: #274e13;"> - </span></i><span style="font-family: inherit;"><span class="a-size-large" id="productTitle" style="background-color: white; box-sizing: border-box; line-height: 1.3; text-rendering: optimizelegibility;"><span style="color: blue;">Shortcuts, Tricks, and Advice to Help Everyone from Novice to Professional</span></span><span style="line-height: 1.3;"><span style="color: #333333;">, is available </span><b><span style="color: red;">NOW </span></b><span style="color: #333333;">at </span></span><a href="http://www.amazon.com/100-Amazing-Computer-Tips-Professional/dp/1940745829/ref=sr_1_1_bnp_1_pap?ie=UTF8&qid=1399901728&sr=8-1&keywords=100+amazing+computer+tips" style="line-height: 1.3;" target="_blank">Amazon.com</a><span style="color: #333333; line-height: 1.3;"> </span><span style="line-height: 1.3;"><span style="color: #333333;">in both print ($14.99) and ebook ($7.99) formats. </span></span></span></span><br /><span style="font-size: medium;"><span style="font-family: inherit;"><span style="line-height: 1.3;"><b><span style="color: blue;"><br /></span></b></span></span></span><span style="font-size: medium;"><span style="font-family: inherit;"><span style="line-height: 1.3;"><b><span style="color: blue;">If you've bought my book, THANK YOU! Please consider writing a review on <a href="http://www.amazon.com/100-Amazing-Computer-Tips-Professional/dp/1940745829/ref=sr_1_1_bnp_1_pap?ie=UTF8&qid=1399901728&sr=8-1&keywords=100+amazing+computer+tips">Amazon.com</a>.</span></b></span></span></span><br /><span><span style="color: #333333; line-height: 1.3;"><br /></span></span></div><p></p>Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-21851529497440359222023-11-03T08:07:00.000-07:002023-11-04T15:37:26.539-07:00Top Ten Posts for the Last Week<div dir="ltr" style="text-align: left;" trbidi="on">
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 (or more) Computer Tips in 100 (or more) Days</b></div>
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<span style="color: #990000; font-family: Verdana, sans-serif; font-size: large;">Top Ten Posts for the Last Week</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">Want to know what posts your friends are looking at? Here's a list of the top ten posts for the past week. Have you checked all of these out?</span><br />
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<li class="MsoNormal"><span style="font-family: "Times New Roman","serif"; font-size: 12.0pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-family: "Georgia","serif";"><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-1-basic-mouse-actions.html">Tip #1 - Basic Mouse
Actions</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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<li class="MsoNormal"><span style="font-family: "Times New Roman","serif"; font-size: 12.0pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-family: "Georgia","serif";"><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-46-excel-autofit-column-width.html">Tip #46 - Excel AutoFit
Column Width</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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Microsoft Office</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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<li class="MsoNormal"><span style="font-family: "Times New Roman","serif"; font-size: 12.0pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-family: "Georgia","serif";"><a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html">Index by Category</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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<li class="MsoNormal"><span style="font-family: "Times New Roman","serif"; font-size: 12.0pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-family: "Georgia","serif";"><a href="http://100computertipsin100days.blogspot.com/2013/07/tip-106-facebook-graph-search-feature.html">Tip #106 - Facebook Graph
Search Feature</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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Duplicate Records</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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Auditing</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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Manager</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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Tables</a></span></span><span style="font-family: 'Times New Roman', serif; font-size: 12pt;"> </span></li>
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<span style="font-family: Georgia, 'Times New Roman', serif;"><br />It's amazing to me to see that the top tip is about basic mouse actions. It's also clear that Excel is a very popular topic. I will be posting additional Excel tips in the next week, along with some video clips of the techniques. </span>
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<span style="font-family: Georgia, Times New Roman, serif;">Happy computing!</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">Diane</span><br />
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<span style="font-family: Georgia, 'Times New Roman', serif; font-size: small;">Don't forget to click the Subscribe to 100 Computer Tips in 100 Days via email link on the right side of the screen so you get email alerts when Diane adds a new post.</span></div>
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<span style="font-family: Georgia, 'Times New Roman', serif; font-size: small;"><br /></span><span style="font-family: Georgia, 'Times New Roman', serif; font-size: small;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" style="font-family: Georgia, 'Times New Roman', serif;" target="_blank">Facebook </a><span style="font-family: Georgia, 'Times New Roman', serif; font-size: small;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a> . </span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-17557465471974663822023-11-03T08:00:00.000-07:002023-11-04T15:30:07.961-07:00Tip #104 - Push Pin Office Documents<div dir="ltr" style="text-align: left;" trbidi="on">
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<span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Tip #104 - Push Pinning Documents</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">This is the one tip I use all the time to help you re-open frequently used documents.</span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjyCFWO-SCpnCw3d-rBkJVQo2gw2RSbX-QMS9i2lfJXsIXswkl9LSxBhhdlZiKgt56DI4NhkyVeTj-gHZ_9TLXU4-wsBcUdRy_3515N-Nkk3siChwjvB1C80f3op7SLjjWNgR-lV9J_1ds/s256/DrawingPin1_Blue.png" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="200" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjyCFWO-SCpnCw3d-rBkJVQo2gw2RSbX-QMS9i2lfJXsIXswkl9LSxBhhdlZiKgt56DI4NhkyVeTj-gHZ_9TLXU4-wsBcUdRy_3515N-Nkk3siChwjvB1C80f3op7SLjjWNgR-lV9J_1ds/s200/DrawingPin1_Blue.png" width="200" /></a></div>
<span style="font-family: Georgia, Times New Roman, serif;">Microsoft Office has always kept track of recently opened documents and you could see a list of the four most recent documents at the bottom of the File menu. In 2007 Microsoft expanded this list to display the last eighteen documents. At the same time, they included the option to pin a document to the list so that it would never roll-off, making it a cinch to open frequently used documents again. </span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">When you visit the File tab in any MS Office program (or the Office Button in 2007), you'll notice that when you click on Recent on the left panel two columns appear to the right. The left column contains recently used documents, the right column displays recently visited folders. Both of the columns have push pins available to the right of each entry. Click the pin once to "pin" the document/folder to the menu. </span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">This feature is particularly outstanding for those of you who are in a network environment where you have to do many clicks to navigate to network drives. Those drives are available now with one click.</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">Happy computing!</span><br />
<span style="font-family: Georgia, Times New Roman, serif;"><br /></span>
<span style="font-family: Georgia, Times New Roman, serif;"><a href="http://www.dianemckeever.com/">www.dianemckeever.com</a></span><br />
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-58672919416648174932023-11-03T06:27:00.000-07:002023-11-04T15:30:38.006-07:00Top 10 Excel Tips<div dir="ltr" style="text-align: left;" trbidi="on">
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<span style="font-family: Verdana, sans-serif; font-size: small;"><span style="font-weight: normal;">Based on the number of views, below is a list of the top ten Excel tips from my blog, </span><a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html">100 Computer Tips In 100 Days</a><span style="font-weight: normal;">.</span></span></h2>
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #46. </span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-46-excel-autofit-column-width.html"><b>Excel – AutoFit
Column Width and Height</b></a></span></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Don't drag to make columns wider, let Excel determine the best fit. Best fit is a double click away.</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #53. </span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-53-excel-lists.html"><b>Excel Lists</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Use the recently included feature of Excel to manage data lists. It will help you sort and filter the data.</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #26. <b> </b></span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-26-indenting-text-in-excel.html"><b>Indenting Text in
Excel</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">No more using the spacebar to indent text. This is one tip that will really save you time</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #5. <b> </b></span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-5-drag-and-drop-in-word-and-excel.html"><b>Drag and Drop in
Word and Excel</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Information needs to be moved to a different cell, select it, drag it and drop it. Move on to your next task.</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #65. </span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/04/tip-65-excel-formula-auditing.html"><b>Excel Formula
Auditing – Tracing Dependents and Precedents</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Have you ever wanted to see a diagram of what cells change when you adjust an entry? Formula Auditing will draw arrows showing you where the affected cells are. This is a brilliant tool for demonstrating cell relationships.</span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><br /></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #33. </span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-33-charts-in-excel.html"><b>Creating Charts
in Excel</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Create a chart with one key on your keyboard...honest! Check it out</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #56. </span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-56-excel-conditional-formatting.html"><b>Excel Conditional
Formatting</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Want all of the accounts that are more than 90 days due to become red, Conditional Formatting is for you. This colorful tool can also be used to easy filter data. Want to have an entry turn yellow when a "yes" is inserted in a cell? Use Conditional Formatting to turn these manual tasks into an automatic event.</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #13. <b> </b></span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-13-freezing-panes-in-excel.html"><b>Freezing Panes in
Excel</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">When panes are frozen in place they allow you to scroll down and across your data while still being able to view the column/row headings. A must know skill when working with data.</span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><br /></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #93. </span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/05/tip-93-excel-scenario-manager.html"><b>Excel Scenario
Manager</b></a></span></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Want to know the impact of "what if" analysis? The Scenario Manager is the tool to do this.</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; mso-bidi-font-size: 13.5pt; mso-fareast-font-family: "Times New Roman";">Tip #63. </span><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><span style="color: blue; font-size: 11.0pt; mso-bidi-font-size: 13.5pt;"><a href="http://100computertipsin100days.blogspot.com/2013/04/tip-63-excel-showing-formulas.html"><b>Excel –
Showing/Hiding Formulas</b></a></span><o:p></o:p></span></span><br />
<span style="color: #616161; font-family: Georgia, Times New Roman, serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">You know those formulas are in some of the cells but can't find them? Use the show/hide formula keyboard shortcut to reveal all of the formulas in your worksheet. This reveal can save you a lot of time. Use it with Formula Auditing to trace the impact of your formulas.</span><br />
<span style="font-family: Georgia, Times New Roman, serif;"><span style="color: #616161; font-family: "Arial","sans-serif"; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";"><br /></span>
<span style="color: #616161; font-family: Verdana, sans-serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">To see a complete list of my Excel tips go to the <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html"><b>Index by Category</b></a> page. Leave a comment and let me know which Excel tip is your favorite. Which tip has saved you the most time?</span></span><br />
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<span style="color: #616161; font-family: Verdana, sans-serif; font-size: 10.0pt; mso-bidi-font-size: 11.5pt; mso-fareast-font-family: "Times New Roman";">Happy Computing!</span></span><br />
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<span style="font-family: Verdana, sans-serif;">Diane </span><br />
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com6tag:blogger.com,1999:blog-5417097008847426960.post-5292524342385271762023-11-03T05:47:00.000-07:002023-11-04T15:27:41.984-07:00Counting Words and Characters in Word<div dir="ltr" style="text-align: left;" trbidi="on">
<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">Amazing Tips - Counting words and characters</b><b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;"> in Microsoft Word</b><br />
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<span style="color: blue; font-family: "times new roman" , serif;"><span style="font-size: 18px;">Need to know how many words/characters you have written in Word, here's how!</span></span></h3>
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So many of my tips come about as a result of a conversation with a client and this is no exception. The client was putting together a set of keywords for his website. There was a limit of 256 characters for this and he didn't know when he had reached that magic number saying his program didn't keep track of that information. Because he was using Microsoft Word I knew it had that capability.</div>
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Not only does Word keep track of the number of words you have written as you type but you can also ask it to tell you how many characters are in the document, with or without spaces being calculated. </div>
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As you create a Word document you will notice, in the lower left corner of your screen, there is a continuous word count and even page count. When you click on the word count area a window appears with further statistics as seen in the image below. Now at a glance you can see this information about your document.</div>
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Now suppose you only need to know the statistics for a section of your document. To find out that information you would start by selecting an area of your document and then clicking on the word count area of the screen. The statistics for the picture above and below are for the same document but the one below has a paragraph selected so the results are different.</div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgyifjOd36oP6CHuSXBia4VFtXFLnpsk0i0Pt3jLircJ8U3unk1lQJslqevaBHiuYFXaLT5S0ji3ZkjfQFzF90jdxUPeO-RLsEX8_M8cIEEFXuNXKeAkHlb3ISMZHurEBITdMcnE5KqYTQ/s1600/word+count.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="291" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgyifjOd36oP6CHuSXBia4VFtXFLnpsk0i0Pt3jLircJ8U3unk1lQJslqevaBHiuYFXaLT5S0ji3ZkjfQFzF90jdxUPeO-RLsEX8_M8cIEEFXuNXKeAkHlb3ISMZHurEBITdMcnE5KqYTQ/s400/word+count.jpg" width="400" /></a></div>
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Knowing the statistics can be very important. I have been in many situations where the word or character count is limited and I need to fit my thoughts into a concise number. Hope you find this helpful. As always, if you like this tip please consider sharing it with your associates. </div>
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Happy Computing!</div>
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Diane McKeever</div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-43550790651255932322023-11-03T05:00:00.013-07:002023-11-05T06:38:13.963-08:00Tip #107 - Excel Pivot Tables<div dir="ltr" style="text-align: left;" trbidi="on">
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 (or more) Computer Tips in 100 (or more) Days</b></div>
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<span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Tip #107 - Excel Pivot Tables</span><br />
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Pivot tables are one of the most powerful features of the Excel program. They make it child's play to summarize and analyze large spreadsheets of related information. You can select which columns of information should be included in the analysis. Generally, the pivot table is displayed on a separate worksheet in the document for easy reference.<br />
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The information in your worksheet should be continuous with no blank columns or rows. Blank columns and rows indicate to Excel that information on one side of the blank area is not related to information on the other side. I am going to be working with over 1,000 rows of sales information that includes the product, customer, salesperson, region, quarter, and amount. Creating related tables to analyze this type of information used to be time-consuming and tedious. With just a few clicks this will be accomplished very easily. To see a video of how to create pivot tables in Excel scroll to the end of the page.<br />
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<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhTQz9CpRpg63Egli6FnLbK2ozqV1p4afpOSIUQv8oV9FZtRySrfIeeIDQ9CWcP31Fycp64wZg1NGhU8YABREl1hiKp8o82iZ-pADasDv34vSf9XZoCrN-dYpz7GCc-s1ucd5VrHMNa9Co/s1600/Pivot+table+overview.jpg" style="margin-left: auto; margin-right: auto;"><img border="0" height="326" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhTQz9CpRpg63Egli6FnLbK2ozqV1p4afpOSIUQv8oV9FZtRySrfIeeIDQ9CWcP31Fycp64wZg1NGhU8YABREl1hiKp8o82iZ-pADasDv34vSf9XZoCrN-dYpz7GCc-s1ucd5VrHMNa9Co/s640/Pivot+table+overview.jpg" width="640" /></a></td></tr>
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<tr><td class="tr-caption" style="font-size: 13px;">The data on the left pivots into the report on the right using the Pivot Table feature</td></tr>
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<b><span style="color: purple;">To Create a Pivot Table:</span></b><br />
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1. Open the file that has the data you would like to analyze. Click any cell that has data in it so that Excel will know which area of the worksheet the data is to come from.<br />
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2. From the Insert Tab select Pivot Table. The Pivot Table dialog box will appear. You should not have to make any adjustments because Excel should have automatically identified the cell range and you would like the pivot table to appear on a new sheet.<br />
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3. Click OK. The pivot table appears on a new sheet. The new sheet has been inserted to the left of the previously selected sheet.<br />
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4. Drag the fields from the pivot table list on the right side of your screen down to the report filter/column/row/values boxes below the list. Do not use the checkboxes. If you do use the check boxes Microsoft will just put the items where it thinks you would like them...not necessarily where you want them.<br />
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<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhQqVQTlcTaogCjsTMNEnTjo3w7ZW1o77ci0WAFGRPtBzhquUVki1Hj7ZT1WFbj1dlCxGQZp2_uSeU3G3ucPF7XqzQd_6n0yIcdnhiB4r2wVtI2VUICr44jMPdu6dWurmXigdCamoNMR1I/s1600/pivot+table+moving+fields.png" style="margin-left: auto; margin-right: auto;"><img border="0" height="378" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEhQqVQTlcTaogCjsTMNEnTjo3w7ZW1o77ci0WAFGRPtBzhquUVki1Hj7ZT1WFbj1dlCxGQZp2_uSeU3G3ucPF7XqzQd_6n0yIcdnhiB4r2wVtI2VUICr44jMPdu6dWurmXigdCamoNMR1I/s400/pivot+table+moving+fields.png" width="400" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;">Drag fields down to the Report Filter, Column Labels, Row Labels and<br />
Values fields to create the Pivot Table Report</td></tr>
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If you don't like the order that the information in the pivot table is being grouped you might consider switching the order of the fields around. If you have more than one field in the column or row box, drag one field above or below the other to change the order.<br />
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One thing to note, there are no formulas in pivot tables. As a result, if you change the data that the pivot table is based on you must use the refresh button on the Pivot Table Tab.<br />
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That's it! You now have a Pivot Table. Move the fields around until you get the report you need.<br />
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Happy computing!<br />
<br />
Diane<br />
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<span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;"><br /></span><span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" style="background-color: transparent; font-family: Georgia, "Times New Roman", serif; font-size: medium; line-height: normal;" target="_blank">Facebook </a><span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a> . </span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com2tag:blogger.com,1999:blog-5417097008847426960.post-48524033295159844472023-11-03T05:00:00.012-07:002023-11-17T11:48:55.470-08:00Tip #111 - Excel - 10 Time-savers<div dir="ltr" style="text-align: left;" trbidi="on">
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 (or more) Computer Tips in 100 (or more) Days</b></div>
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<span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Tip #111 - Excel - 10 Time-savers</span><br />
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<span style="font-family: Georgia, Times New Roman, serif;">Here's a list of some really little things that you can use in Excel that can add up to big savings in time at the end of the day. They are in no particular order. Enjoy.</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi6qsiecHldE9NH5tQKryuhGxWzFMt5cv56D0XVTqsUmrM7qjG8z_K8_Vlg2Vxzc1ooUzyimCR6niQcS0CzIyk1hGCjgDoP2uQCGYbtrAOHLqQ3CBz2DmSD8AgoKlHeDNZ0vh1zz0PVBXA/s1600/time-saving-tips.jpg" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><span style="font-family: Georgia, Times New Roman, serif;"><img border="0" height="188" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi6qsiecHldE9NH5tQKryuhGxWzFMt5cv56D0XVTqsUmrM7qjG8z_K8_Vlg2Vxzc1ooUzyimCR6niQcS0CzIyk1hGCjgDoP2uQCGYbtrAOHLqQ3CBz2DmSD8AgoKlHeDNZ0vh1zz0PVBXA/s320/time-saving-tips.jpg" width="320" /></span></a></div>
<ul style="text-align: left;">
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Double-click in a cell to edit the contents</b> - no need to go up to the Formula Bar to edit.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Double-click a sheet tab</b> to rename it then press the Enter key.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Tap the F4 (function 4)</b> key to create an absolute reference in a formula. Tapping it again will cycle through mixed references (where only one $ appears) and then back to relative reference (where no $ appears).</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Rearrange sheets</b> by dragging the sheet tab left or right. A small triangle moves with your mouse showing the new position of the moved sheet.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Change the color of a tab</b> by right-clicking (Ctrl-click on Apple) and choosing your favorite color.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Duplicate a sheet</b> by holding down the Ctrl key and dragging the sheet tab to the left or right. This duplicates not only the contents but all of the print, orientation, margin, header & footer settings, infinitely superior to copy and paste.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Use the group edit</b> to make the same change to multiple sheets at the same time. To get into the group edit, click on one sheet, hold down the Ctrl key, and click on additional sheets. To get out of the group edit click on any sheet tab that is not part of the group. This is a BIG time saver if you are adding an entry or a row/column to multiple sheets. <b>BONUS</b>: If you use the print command while in the group edit all of the sheets in the group will print.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Adjust columns to "best fit"</b> by double-clicking on the vertical line between the column letters at the top of the column, no need to drag and guess how wide the column should be.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Press the Esc key</b> to get rid of the marque (dancing ants) around copied cells. This also empties the computer's clipboard.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>When you use the filter command</b> (on the Home tab, Editing group) you will not only be able to sort and filter the columns by alpha and numeric contents but you will have color as an option for sorting and filtering. This assumes that you have formatted cells with color.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Create a chart </b>by selecting the data, don't forget to also select the labels as well as the numbers, and then press the F11 key across the top of your keyboard. A new chart is created on a new sheet in the document. Use the Chart Tool tabs to adjust the type of chart and add features to your chart.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Create a line break in a cell</b> by using Alt + Enter.</span></li>
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<span style="font-family: Georgia, Times New Roman, serif;">Write a comment and let me know which of these is your favorite time saver.</span><br />
<span style="font-family: Georgia, Times New Roman, serif;"><br /></span>
<span style="font-family: Georgia, Times New Roman, serif;">Happy Computing!</span><br />
<span face="Verdana, sans-serif"><br /></span>
<span face="Verdana, sans-serif">Diane</span><br />
<span face="Verdana, sans-serif"><br /></span>
<b><span style="font-family: Georgia, Times New Roman, serif;">These tips and 90 more are in my book, 100 Amazing Computer Tips, available at <a href="http://www.amazon.com/100-Amazing-Computer-Tips-Professional/dp/1940745829/ref=sr_1_1_bnp_1_pap?ie=UTF8&qid=1401890218&sr=8-1&keywords=100+amazing+computer+tips">Amazon.com</a>. It's only $14.99 and it's packed with 100 nicely organized tips! They're well-organized and really easy to follow.</span></b><br />
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<span style="font-family: Georgia, 'Times New Roman', serif; font-size: small;">Don't forget to click the "Subscribe to 100 Computer Tips in 100 Days via email" link on the right side of the screen to get email alerts when Diane adds a new post.</span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com8tag:blogger.com,1999:blog-5417097008847426960.post-55304182235212674082023-11-03T05:00:00.011-07:002023-11-17T11:53:22.461-08:00Index by Category<div dir="ltr" style="text-align: left;" trbidi="on">
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<span style="font-size: large;"><span class="Apple-style-span" face="Verdana, sans-serif" style="color: #990000;">Index by Category</span></span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">There were many requests to have the tips categorized for easier access. You asked so here is that list. You'll notice that some tips appear in multiple categories. </span><br />
<span style="font-size: large;"><br /></span>
<span style="font-size: large;">This is another page you should consider bookmarking in your browser for easy access.</span><br />
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<h1>
General Computer:</h1>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #1. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-1-basic-mouse-actions.html">Basic Mouse Terms</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #6. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-6-save-versus-save-as.html">Save Versus Save As</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #9. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-9-stopping-runaway-printer.html">Stopping a Runaway Printer</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #14. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-14-permanently-deleting-files.html">Permanently Deleting Files</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #16. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-16-automate-data-entry-with.html">Word AutoCorrect With Automate Data Entry</a><o:p></o:p></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj2gJkZxWKFIcFRoj7mb1BSWHVK6zXiS2k3YMCzov1wsqkQR6lBR9h9dD8tLZXjS3DnC2JYfsNzB51yyFsNjADBinhCX23joH_5DlToY_k0kZvLIvUuKD4Vz-IZZKsw4Y06XMkfIc-YEHg/s320/OrganizedFileFolders1.jpg" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj2gJkZxWKFIcFRoj7mb1BSWHVK6zXiS2k3YMCzov1wsqkQR6lBR9h9dD8tLZXjS3DnC2JYfsNzB51yyFsNjADBinhCX23joH_5DlToY_k0kZvLIvUuKD4Vz-IZZKsw4Y06XMkfIc-YEHg/s320/OrganizedFileFolders1.jpg" width="213" /></a><span style="font-family: Georgia, Times New Roman, serif;">Tip #37. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-37-picasa-photo-organizer.html">Picasa Photo Organizer</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #49. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-49-quick-hide-your-windows.html">Quick, Hide All Your Windows!</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #50. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-50-double-click-title-bar.html">Double-click the Title Bar and See What Happens</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #52. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-52-screen-captures.html">Screen Captures</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #57. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-57-free-anti-virus-programs.html">Free Anti-Virus Programs</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #62. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-61-compressing-photos-for-emailing.html">Compressing Photos for Emailing</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #64. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-64-dropbox-for-document-sharing-or.html">Dropbox For Document Sharing or BackUp</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #68. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-xx-using-right-mouse-button.html">Improving Computer Speed</a><o:p></o:p></span></div>
<div style="margin: 0in 0in 0.0001pt;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #73. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-73-copying-pictures-from-your.html">Copying Pictures from Your Camera Using Picasa</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #74. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-74-changing-your-desktop-picture.html">Changing Your Desktop Picture</a></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #76. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-76-lock-your-windows.html">Lock Your Windows</a><o:p></o:p></span></div>
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj2gJkZxWKFIcFRoj7mb1BSWHVK6zXiS2k3YMCzov1wsqkQR6lBR9h9dD8tLZXjS3DnC2JYfsNzB51yyFsNjADBinhCX23joH_5DlToY_k0kZvLIvUuKD4Vz-IZZKsw4Y06XMkfIc-YEHg/s1600/OrganizedFileFolders1.jpg" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><span style="font-family: Georgia, Times New Roman, serif;"></span></a><span style="font-family: Georgia, Times New Roman, serif;">Tip #81. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-81-google-docs.html">Google docs</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #85. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-85-windows-aero-snap-feature.html">Windows Aero Snap Feature</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #86. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-86-developing-backup-strategy.html">Develop a Backup Strategy</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #91. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-91-three-finger-salute.html">Three Finger Salute</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #98. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-98-snap-to-default-answer.html">Snap To Default Answer</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in; mso-outline-level: 1;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #101 <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-101-recap-of-keyboard-shortcuts.html">Recap of Keyboard Shortcuts</a></span><br />
<div style="text-align: left;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #102. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-102-ftp-via-skype.html">FTP via Skype</a></span><br />
<div style="text-align: left;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #109. <a href="http://100computertipsin100days.blogspot.com/2013/08/tip-109-gmail-changes.html" target="_blank">Gmail Changes</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #112 <a href="http://100computertipsin100days.blogspot.com/2013/09/tip-112-printing-specific-pages.html" target="_blank">Printing Specific Pages</a> - Save time, paper and ink</span></div>
</div>
</div>
<h1>
Windows:</h1>
<div>
<a href="http://100computertipsin100days.blogspot.com/2014/03/windows-81-touch-screen-actions.html" target="_blank">Touch Screen Actions</a></div>
<div>
<a href="http://100computertipsin100days.blogspot.com/2014/03/windows-81-customizing-start-screen.html" target="_blank">Customizing the Start Screen</a><br />
<a href="http://100computertipsin100days.blogspot.com/2014/03/windows-8-keyboard-shortcuts.html" target="_blank">Windows 8 Keyboard Shortcuts</a></div>
<h1>
Browsers:</h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #2. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-2-browsing-with-url.html">Browsing With a URL</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #3. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-3-using-tabbed-browsers.html">Using Tabbed Browsers</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #24. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-24-initiating-google-search-with.html">Initiating a Google Search with a Right-Click</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #32. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-32-google-math.html">Google Math</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #42. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-42-google-translate-tool.html">Google Translate Tool</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #45. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-45-copying-pictures-from-internet.html">Copying Pictures from the Internet</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #48. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-48-filling-in-forms-on-internet.html">Filling in Forms on the Internet</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #51. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-51-refining-your-internet-searches.html">Refining Your Internet Searches</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #66. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-66-browser-page-navigation.html">Browser Page Navigation</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #84. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-83-word-track-changes.html">Copying Text from the Internet</a></span></div>
<div style="margin: 0in; text-align: left;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #103. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-103-bookmarking-browser-page.html">Bookmarking Pages in Your Browser</a><o:p></o:p></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #106. <a href="http://100computertipsin100days.blogspot.com/2013/11/tip-116-spell-checking-in-your-browser.html">Spell Checking in Your Browser</a></span></div>
<h1>
Windows:</h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #4. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-4-zooming-windows.html">Zooming Windows</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #11. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-11-important-keyboard-shortcuts.html">Important Keyboard Shortcuts</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #17. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-17-using-right-mouse-button.html">Using the Right Mouse Button</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #18. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-18-great-windows-keyboard-shortcuts.html">Great Windows Keyboard Shortcuts</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #19. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-19-selecting-items.html">Selecting Items (files, folders,etc.)</a></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #49. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-49-quick-hide-your-windows.html">Quick, Hide All Your Windows!</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #50. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-50-double-click-title-bar.html">Double-click the Title Bar and See What Happens</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #74. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-74-changing-your-desktop-picture.html">Changing Your Desktop Picture</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #76. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-76-lock-your-windows.html">Lock Your Windows</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #85. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-85-windows-aero-snap-feature.html">Windows Aero Snap Feature</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #98. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-98-snap-to-default-answer.html">Snap To Default Answer</a></span><span style="font-size: 13.5pt;"><o:p></o:p></span></div>
<h1>
Facebook:</h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #36. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-36-like-comment-or-share-on-facebook.html">Like, Comment or Share on Facebook</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #38. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-38-managing-friends-posts-on.html">Managing Friends’ Posts on Facebook</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #41. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-41-facebook-privacy-settings.html">Facebook Privacy Settings</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #44. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-44-friend-lists-in-facebook.html">Friend Lists in Facebook</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #106. <a href="http://100computertipsin100days.blogspot.com/2013/07/tip-106-facebook-graph-search-feature.html" target="_blank">Facebook Graph Search Feature</a></span><br />
Tip # 125 <a href="http://100computertipsin100days.blogspot.com/2014/05/amazing-tip-fixing-facebook-oops-moments.html" target="_blank">Fixing Facebook Post Mistakes</a></div>
<h1>
Fun Projects & Tools:<span style="font-size: 13.5pt; line-height: 20px;"><o:p></o:p></span></h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #43. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-43-making-word-clouds.html">Making Word Clouds</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #60. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-60-lighthearted-look-at-computers.html">A Lighthearted Look at Computers and Technical Support</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #71. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-71-sketchup-to-create-3-d-pictures.html">SketchUp to Create 3-D Pictures</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #72. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-72-great-free-fonts-for-downloading.html">Great FREE Fonts for Downloading</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #100. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-100-creating-mosaic-pictures.html">Creating Mosaic Pictures</a></span></div>
<h1>
Excel:</h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #5. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-5-drag-and-drop-in-word-and-excel.html">Drag and Drop in Word and Excel</a></span><br />
<div class="separator" style="clear: both; text-align: center;">
<span style="font-family: Georgia, Times New Roman, serif;"></span></div>
<span style="font-family: Georgia, Times New Roman, serif;"><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #6. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-6-save-versus-save-as.html">Save Versus Save As</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #9. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-9-stopping-runaway-printer.html">Stopping a Runaway Printer</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #10. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-10-duplicating-with-ctrl-key.html">Duplicating with the Ctrl Key</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #13. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-13-freezing-panes-in-excel.html">Freezing Panes in Excel</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #15. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-15-sorting-in-excel.html">Sorting In Excel</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #20. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-20-group-edit-in-excel.html">Working in the Group Edit in Excel</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #22. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-22-comparing-worksheets-in-excel.html">Comparing Worksheets in an Excel Workbook</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #23. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-23-scrolling-wheel-scrolling-left.html">Scrolling wheel – scrolling left and right and then
some!</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #25. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-25-wrapping-text-in-excel.html">Wrapping Text in Excel</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #26. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-26-indenting-text-in-excel.html">Indenting Text in Excel</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #33. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-33-charts-in-excel.html">Creating Charts in Excel</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #39. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-39-navigating-through-documents.html">Navigating In a Document</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #40. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-40-free-microsoft-office.html">FREE Microsoft Office Alternatives</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #46. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-46-excel-autofit-column-width.html">Excel – AutoFit Column Width and Height</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #53. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-53-excel-lists.html">Excel Lists</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #55. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-55-extra-help-for-microsoft-office.html">Extra Help for Microsoft Office</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #56. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-56-excel-conditional-formatting.html">Excel Conditional Formatting</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #58. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-58-format-painter.html">Format Painter</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #59. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-59-accessing-office-templates.html">Office – Accessing Templates</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #61. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-61-excel-data-validation.html">Excel Data Validation</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #63. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-63-excel-showing-formulas.html">Excel – Showing/Hiding Formulas</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #65. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-65-excel-formula-auditing.html">Excel Formula Auditing – Tracing Dependents and
Precedents</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #67. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-67-excel-defining-names.html">Excel - Defining Names</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #81. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-81-google-docs.html">Google docs</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #87. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-87-microsoft-offices-hidden-dialog.html">Microsoft Office’s Hidden Dialog Boxes</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #90. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-90-printing-excel-worksheets.html">Excel Worksheets Printing Options</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #93. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-93-excel-scenario-manager.html">Excel Scenario Manager</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #92. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-92-rolling-through-office-ribbons.html">Roll Through the Office Ribbons</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #95. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-95-offices-vanishing-tools.html">Office’s Vanishing Tools</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #96. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-96-excel-filtering.html">Excel – Filtering</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #97. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-97-excel-concatenating-cells.html">Excel – Concatenating Cells</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #99. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-99-excel-finding-duplicate-records.html">Excel – Finding Duplicate Records</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #104. <a href="http://100computertipsin100days.blogspot.com/2013/06/tip-104-push-pin-office-documents.html" target="_blank">Push Pinning Documents</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #107 <a href="http://100computertipsin100days.blogspot.com/2013/07/tip-107-excel-pivot-tables.html" target="_blank">Pivot Tables</a> - includes a video clip showing how it's done</span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #108 <a href="http://100computertipsin100days.blogspot.com/2013/07/tip-108-microsoft-offices-quick-access.html" target="_blank">Customizing the Quick Access Toolbar</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #118 <a href="http://100computertipsin100days.blogspot.com/2014/01/tip-118-easy-excel-formatting-tricks.html">Easy Excel Formatting Tips</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #119 <a href="http://100computertipsin100days.blogspot.com/2014/01/tip-119-excels-amazing-date-functions.html">Excel's Amazing Date Functions</a></span></div>
<h1>
PowerPoint:</h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #21. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-21-resizing-pictures-from-center.html">Resizing Pictures From the Center</a></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #58. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-58-format-painter.html">Format Painter</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #55. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-55-extra-help-for-microsoft-office.html">Extra Help for Microsoft Office</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #59. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-59-accessing-office-templates.html">Office – Accessing Templates</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #78. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-78-powerpoint-shoe.html">PowerPoint Show</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #81. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-81-google-docs.html">Google docs</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #87. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-87-microsoft-offices-hidden-dialog.html">Microsoft Office’s Hidden Dialog Boxes</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #92. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-92-rolling-through-office-ribbons.html">Roll Through the Office Ribbons</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #95. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-95-offices-vanishing-tools.html">Office’s Vanishing Tools</a><o:p></o:p></span><br />
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #104. <a href="http://100computertipsin100days.blogspot.com/2013/06/tip-104-push-pin-office-documents.html" target="_blank">Push Pinning Documents</a></span><br />
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #108 <a href="http://100computertipsin100days.blogspot.com/2013/07/tip-108-microsoft-offices-quick-access.html" target="_blank">Customizing the Quick Access Toolbar</a></span></div>
</div>
</div>
<h1>
Word:</h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #5. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-5-drag-and-drop-in-word-and-excel.html">Drag and Drop in Word and Excel</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #6. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-6-save-versus-save-as.html">Save Versus Save As</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #7. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-7-selecting-text.html">Selecting Text</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #8. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-8-grow-or-shrink-font-using-keyboard.html">Growing/Shrinking Font Size with the Keyboard</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #9. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-9-stopping-runaway-printer.html">Stopping a Runaway Printer</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #10. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-10-duplicating-with-ctrl-key.html">Duplicating with the Ctrl Key</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #21. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-21-resizing-pictures-from-center.html">Resizing Pictures From the Center</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #27. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-27-words-colorful-underlines.html">Word’s Colorful Underlines</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #29. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-29-creating-horizontal-line-in-word.html">Inserting a Horizontal Line in Word</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #31. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-31-generating-random-text.html">Generating Random Text</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #34. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-34-creating-forms-in-word-part-1.html">Creating Forms in Word (Part 1)</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #35. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-35-creating-forms-in-word-part-2.html">Creating Forms in Word (Part 2)</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #39. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-39-navigating-through-documents.html">Navigating In a Document</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #40. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-40-free-microsoft-office.html">FREE Microsoft Office Alternatives</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #47. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-47-finding-text.html">Finding Text in a Document</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #54. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-54-automatic-bulletslists-in-word.html">Automatic Bullets/Lists in Word</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #55. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-55-extra-help-for-microsoft-office.html">Extra Help for Microsoft Office</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #58. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-58-format-painter.html">Format Painter</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #59. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-59-accessing-office-templates.html">Office – Accessing Templates</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #69. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-69-comparing-documents-in-word.html">Comparing Documents in Word</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #75. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-75-important-microsoft-word-tips.html">Important Microsoft Word Tips</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #79. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-79-multilevel-lists-in-word.html">Multilevel Lists in Word</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #81. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-81-google-docs.html">Google docs</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #83. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-83-word-track-changes.html">Word – Track Changes</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #87. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-87-microsoft-offices-hidden-dialog.html">Microsoft Office’s Hidden Dialog Boxes</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #88. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-88-word-styles.html">Word – Styles</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #89. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-89-word-document-map.html">Word – Document Map</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #92. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-92-rolling-through-office-ribbons.html">Roll Through the Office Ribbons</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #94. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-94-determining-reading-levels-for.html">Determining Reading Levels for Documents</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #95. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-95-offices-vanishing-tools.html">Office’s Vanishing Tools</a></span><br />
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #104. <a href="http://100computertipsin100days.blogspot.com/2013/06/tip-104-push-pin-office-documents.html" target="_blank">Push Pinning Documents</a></span><br />
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #108. <a href="http://100computertipsin100days.blogspot.com/2013/07/tip-108-microsoft-offices-quick-access.html" target="_blank">Customizing the Quick Access Toolbar</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #114. <a href="http://100computertipsin100days.blogspot.com/2013/09/tip-114-replacing-text-in-word.html">Replacing Text in Word</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #115. <a href="http://100computertipsin100days.blogspot.com/2013/11/tip-115-changing-your-orientation-in.html">Changing The Page Orientation Within a Document</a></span><br />
<span style="font-family: Georgia, Times New Roman, serif;">Tip #117. <a href="http://100computertipsin100days.blogspot.com/2013/12/tip-117-tis-season-to-mail-merge.html">Tis the Season to Mail Merge</a></span></div>
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<h1>
Outlook:</h1>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #12. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-12-signatures-in-outlook-other.html">Signatures in Outlook – More than just your name</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #14. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-14-permanently-deleting-files.html">Permanently Deleting Files</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #28. <a href="http://100computertipsin100days.blogspot.com/2013/02/tip-28-reply-vs-reply-all.html">Reply vs. Reply All in Email</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #30. <a href="http://100computertipsin100days.blogspot.com/2013/03/tip-30-addressing-emails.html">Addressing an Email</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #70. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-70-outlook-address-auto-complete.html">Outlook Address AutoComplete</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #77. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-77-outlook-scheduling-email-delivery.html">Outlook – Scheduling Email Delivery</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #80. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-80-outlook-rules.html">Rules in Outlook to Manage Messages</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #82. <a href="http://100computertipsin100days.blogspot.com/2013/04/tip-82-outlook-adding-contacts-from.html">Outlook - Adding Contacts From an Email</a><o:p></o:p></span></div>
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<span style="font-family: Georgia, Times New Roman, serif;">Tip #92. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-92-rolling-through-office-ribbons.html">Roll Through the Office Ribbons</a><o:p></o:p></span></div>
<div style="margin-bottom: .0001pt; margin: 0in;">
<span style="font-family: Georgia, Times New Roman, serif;">Tip #95. <a href="http://100computertipsin100days.blogspot.com/2013/05/tip-95-offices-vanishing-tools.html">Office’s Vanishing Tools</a></span><span style="font-size: 13.5pt;"><o:p></o:p></span></div>
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Happy Computing!<br />
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<span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;"><br /></span><span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" style="background-color: transparent; font-family: Georgia, "Times New Roman", serif; font-size: medium; line-height: normal;" target="_blank">Facebook </a><span style="background-color: transparent; font-family: Georgia, 'Times New Roman', serif; font-size: small; line-height: normal;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a> . </span></div>
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 Computer Tips in 100 Days</b><br />
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;"><br /></b><span style="color: #990000; font-family: Verdana, sans-serif; text-align: center;"><span style="font-size: large;">Tip #101 - Recap of the Keyboard Shortcuts</span></span></div>
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Thank you for taking this journey with me. I hope that you
have taken away a few time-saving tips. These tips will be produced in both a
book format as well as an interactive PDF complete with video links. I’m
working on the videos now and will let you know when they are available. <o:p></o:p></div>
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Happy computing!<o:p></o:p></div>
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Undo</div>
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Cut</div>
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Ctrl + x</div>
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Copy</div>
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Ctrl + c</div>
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Paste</div>
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<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + v</div>
</td>
</tr>
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<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Print</div>
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<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + p</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
New</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + n</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Open</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + o</div>
</td>
</tr>
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<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Save</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + s</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Top of document</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + Home</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
End of document</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + End</div>
</td>
</tr>
<tr>
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Select All</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + a</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
View Desktop</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Windows + d</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Switch Programs</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Alt + Tab (Command on Apple)</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Find</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + f</div>
</td>
</tr>
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<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Repeat Action</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + y</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Lock desktop</div>
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<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Windows + l</div>
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</tr>
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<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Opens the Run Program Dialog</div>
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<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Windows Key + r</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Minimize all windows</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Windows Key + m</div>
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Maximize all windows</div>
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<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Windows Key + Shift + M</div>
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<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Find files on your computer</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Windows Key + f</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Open Windows Explorer/My Computer</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Windows Key + e</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Duplicate Objects</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Ctrl + drag</div>
</td>
</tr>
<tr>
<td style="border-top: none; border: solid windowtext 1.0pt; mso-border-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 201.35pt;" valign="top" width="336"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
Help</div>
</td>
<td style="border-bottom: solid windowtext 1.0pt; border-left: none; border-right: solid windowtext 1.0pt; border-top: none; mso-border-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-top-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt; width: 162.25pt;" valign="top" width="270"><div class="MsoNormal" style="margin-bottom: 0.0001pt; text-indent: 0in;">
F1</div>
</td>
</tr>
</tbody></table>
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Remember on the Apple use Command for the Ctrl key.<o:p></o:p></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-54659737159912680302023-11-03T05:00:00.009-07:002023-11-04T15:29:21.390-07:00Tip #108 - Microsoft Office's Quick Access Toolbar<div dir="ltr" style="text-align: left;" trbidi="on">
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<span style="color: #990000; font-family: Verdana, sans-serif; font-size: large;">Tip #108 - Microsoft Office's Quick Access Toolbar</span><br />
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<span style="font-family: Times, Times New Roman, serif;">When the 2007 version of Microsoft Office came out there was a lot of user frustration. Everything was moved off the menu area that people had come to know and love, or at least know if not love. The menus were gone, replaced by tabs and ribbons. As users became more familiar with the new interface they realized that familiar actions took a few more clicks than they used to but accepted, grudgingly, the new reality. But there is hope!</span><br />
<span style="font-family: Times, Times New Roman, serif;"><br /></span>
<span style="font-family: Times, Times New Roman, serif;">Microsoft left one customizable area in the Office suite, the Quick Access Toolbar. The Quick Access Toolbar is located along the upper left side in all of the Microsoft Office programs. This handy toolbar is very easy to customize and it is a place I head to when setting up client's computers. The first item I add to the Quick Access Toolbar is "Quick Print". Adding Quick Print enables the user to send the current document to the default printer to print one copy...all without seeing the print dialog box! Yea. You want two copies, click the button twice. This is the same "Print" button we had on the toolbar for years before the big change. </span><br />
<span style="font-family: Times, Times New Roman, serif;"><br /></span>
<span style="font-family: Times, Times New Roman, serif;">Other options I like to add are "New" to create a new document with one click, "Open" to bring up the Open dialog box and, my all-time favorite, "E-mail" which will attach the open document to an email, even if the document has not been saved! I really love the E-mail button. It will work on most computers but not if you're using a public computer such as at a library. </span><br />
<span style="font-family: Times, Times New Roman, serif;"><br /></span>
<span style="font-family: Times, Times New Roman, serif;">Depending on how the client uses specific programs I will often add the "Sort" buttons in Excel and the "Format Painter" in Word. The picture below is of my Quick Access Toolbar, see how I've added my favorite icons. </span><br />
<span style="font-family: Times, Times New Roman, serif;"><br /></span>
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<span style="font-family: Times, Times New Roman, serif;">Adding items to the toolbar couldn't be easier. Move your mouse on the down triangle on the right side of the Quick Access Toolbar and click. A menu of the most popular tools will appear. Click as many of these tools as you would like. The tools will be displayed in the order that you click them so give that some thought. You might uncheck some and then recheck them to change the order on the toolbar. If you don't see your favorite tool listed then click on the "More Commands" option. Every single command is listed here. </span><br />
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<span style="font-family: Times, Times New Roman, serif;">When adding icons to the Quick Access Toolbar, you might consider adding options even though they are currently available on a tab. Keep in mind that the Quick Access Toolbar is visible no matter what your current tab might be so rather than changing to a specific tab just so that you can click on an option, add it to the Quick Access Toolbar and you don't have to change tabs. </span><br />
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<span style="font-family: Times, Times New Roman, serif;">I hope customizing the Quick Access Toolbar makes it easier and quicker for you to use the Microsoft Office programs.</span><br />
<span style="font-family: Times, Times New Roman, serif;"><br /></span>
<span style="font-family: Times, Times New Roman, serif;">Happy computing!</span><br />
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<span style="font-family: Times, Times New Roman, serif;">Diane</span><br />
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com3Osprey, FL, USA27.1961627 -82.49037479999998427.139667199999998 -82.571055799999982 27.2526582 -82.409693799999985tag:blogger.com,1999:blog-5417097008847426960.post-39532292001108515842023-11-03T05:00:00.008-07:002023-11-04T15:25:45.955-07:0030 Excel Tips to Save Time<div dir="ltr" style="text-align: left;" trbidi="on">
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<h2 style="text-align: left;"><span face="Verdana, sans-serif" style="color: #990000; font-size: large;">30 Excel Tips to Save Time<br /></span></h2>
Even if you use Excel every day, take a minute to review these 30 time-saving tips.<br />
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<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-5-drag-and-drop-in-word-and-excel.html" style="font-family: Georgia, "Times New Roman", serif;">Drag and Drop in Excel</a><br />Move information around the worksheet without cutting and copying<div class="separator" style="clear: both; text-align: center;">
<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgTpW-kDCXsVpCjqCF5eSpEtzgoGw6l5qm-B_bIZSXszX0sgrnek1wXEMqak2rrylRwiUPHFnAsJ-Gk6WiaZETt-5IPCPy-MReB1lFqN20OgtJjtlr5zbzLQyDHoWRJBIesmzHG29d73DE/s1600/time-saving.jpg" style="clear: right; float: right; margin-bottom: 1em; margin-left: 1em;"><img border="0" height="151" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEgTpW-kDCXsVpCjqCF5eSpEtzgoGw6l5qm-B_bIZSXszX0sgrnek1wXEMqak2rrylRwiUPHFnAsJ-Gk6WiaZETt-5IPCPy-MReB1lFqN20OgtJjtlr5zbzLQyDHoWRJBIesmzHG29d73DE/s1600/time-saving.jpg" width="320" /></a></div></li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-6-save-versus-save-as.html" style="font-family: Georgia, "Times New Roman", serif;">Save Versus Save As</a><br />This head-scratcher explained</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-13-freezing-panes-in-excel.html" style="font-family: Georgia, "Times New Roman", serif;">Freezing Panes</a><br />No more scrolling left and right and up and down to see the row and column headings</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-15-sorting-in-excel.html" style="font-family: Georgia, "Times New Roman", serif;" target="_blank">Sorting Records</a><br />The easy way</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-20-group-edit-in-excel.html" style="font-family: Georgia, "Times New Roman", serif;">Working in the Group Edit</a><br />No more editing 12 sheets individually because there was a change</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-22-comparing-worksheets-in-excel.html" style="font-family: Georgia, "Times New Roman", serif;">Comparing Worksheets in an Excel Workbook</a><br />Can't see two sheets in the same workbook at the same time...yes you can</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-23-scrolling-wheel-scrolling-left.html" style="font-family: Georgia, "Times New Roman", serif;">Scrolling wheel – scrolling left and right and then some!</a><br />Put your scrolling wheel on steroids</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-25-wrapping-text-in-excel.html" style="font-family: Georgia, "Times New Roman", serif;">Wrapping Text</a><br />Let Excel wrap text in the cells for you</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/02/tip-26-indenting-text-in-excel.html" style="font-family: Georgia, "Times New Roman", serif;">Indenting Text</a><br />No more inserting spaces to get your categories and sub-categories indented</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-33-charts-in-excel.html" style="font-family: Georgia, "Times New Roman", serif;">Creating Charts</a><br />The one keystroke method</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-39-navigating-through-documents.html" style="font-family: Georgia, "Times New Roman", serif;">Navigating In a Document</a><br />Home, End, and then some</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-46-excel-autofit-column-width.html" style="font-family: Georgia, "Times New Roman", serif;">AutoFit Column Width and Height</a><br />No more wondering if the column width is correct</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-53-excel-lists.html" style="font-family: Georgia, "Times New Roman", serif;">Excel Lists</a><br />A feature that was added recently to help you create lists. It facilitates in sorting, filtering and sub-totaling</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-56-excel-conditional-formatting.html" style="font-family: Georgia, "Times New Roman", serif;">Conditional Formatting</a><br />Automatically format cells based on the contents</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-58-format-painter.html" style="font-family: Georgia, "Times New Roman", serif;">Format Painter</a><br />Makes formatting cells a breeze</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/03/tip-59-accessing-office-templates.html" style="font-family: Georgia, "Times New Roman", serif;">Accessing Templates</a><br />Why start with a blank document when you can use a fully developed one!</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/04/tip-61-excel-data-validation.html" style="font-family: Georgia, "Times New Roman", serif;">Data Validation</a><br />Limit the type of entries that can be inserted in a cell</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/04/tip-63-excel-showing-formulas.html" style="font-family: Georgia, "Times New Roman", serif;">Showing/Hiding Formulas</a><br />Helps you troubleshoot your worksheets</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/04/tip-65-excel-formula-auditing.html" style="font-family: Georgia, "Times New Roman", serif;">Formula Auditing – Tracing Dependents and Precedents</a><br />A brilliant feature that helps you trace the flow of your formulas</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/04/tip-67-excel-defining-names.html" style="font-family: Georgia, "Times New Roman", serif;">Defining Names</a><br />Used with absolute references and to help simplify your worksheets</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/05/tip-90-printing-excel-worksheets.html" style="font-family: Georgia, "Times New Roman", serif;">Worksheets Printing Options</a><br />Print headings on multiple pages and other helpful tips</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/05/tip-93-excel-scenario-manager.html" style="font-family: Georgia, "Times New Roman", serif;">Scenario Manager</a><br />This will allow you to have multiple scenarios built into the worksheet</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/05/tip-96-excel-filtering.html" style="font-family: Georgia, "Times New Roman", serif;">Filtering</a><br />Show only the records that meet certain criteria, I use this one all the time</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/05/tip-97-excel-concatenating-cells.html" style="font-family: Georgia, "Times New Roman", serif;">Concatenating Cells</a><br />Joining the entries in cells together. Useful for databases</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/05/tip-99-excel-finding-duplicate-records.html" style="font-family: Georgia, "Times New Roman", serif;">Finding Duplicate Records</a><br />You've just combined records and need to find the duplicates</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/06/tip-104-push-pin-office-documents.html" style="font-family: Georgia, "Times New Roman", serif;" target="_blank">Push Pinning Documents</a><br />Helps you open frequently used files and network locations</li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/07/tip-107-excel-pivot-tables.html" style="font-family: Georgia, "Times New Roman", serif;" target="_blank">Pivot Tables</a><span style="font-family: Georgia, 'Times New Roman', serif;"> - includes a video clip showing how it's done<br />Spin that data around to analyze it quickly</span></li>
<li><a href="http://100computertipsin100days.blogspot.com/2013/07/tip-108-microsoft-offices-quick-access.html" style="font-family: Georgia, "Times New Roman", serif;" target="_blank">Customizing the Quick Access Toolbar</a><br />Make that Quick Access Toolbar work for you, add frequently used options</li>
<li><a href="http://100computertipsin100days.blogspot.com/2014/01/tip-118-easy-excel-formatting-tricks.html" style="font-family: Georgia, "Times New Roman", serif;">Easy Formatting Tips</a><br />A little of this and a little of that to help make formatting easier</li>
<li><a href="http://100computertipsin100days.blogspot.com/2014/01/tip-119-excels-amazing-date-functions.html" style="font-family: Georgia, "Times New Roman", serif;">Excel's Amazing Date Functions</a><br />Parse a date into into more usable segments using functions </li>
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<span style="font-family: Georgia, 'Times New Roman', serif;">Happy Computing!</span></div>
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<div style="margin: 0px;"><span face="Verdana, sans-serif">Diane</span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com2tag:blogger.com,1999:blog-5417097008847426960.post-18225167613643478382023-11-03T05:00:00.007-07:002023-11-04T12:04:30.649-07:00Tip #118 - Easy Excel Formatting Tricks<div dir="ltr" style="text-align: left;" trbidi="on">
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<span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Tip #118 - Easy </span><span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Excel</span><span face="Verdana, sans-serif" style="color: #990000; font-size: large;"> </span><span face="Verdana, sans-serif" style="color: #990000; font-size: large;">Formatting Tricks</span><br />
<br />I was recently reminded about how easy it is to format many special types of frequently used entries.<br />
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<b><span style="color: blue;">Phone Numbers</span></b><br />
Do you have any lists that include phone numbers? Isn't it a nuisance to have to type the parentheses and the dashes? Well you don't have to! Just type the numbers themselves, don't add spaces between the parts of the phone number...and apply the phone number format. The entry magically appears with the necessary spaces, dashes and parentheses. Wow! If the whole column is going to be phone numbers then select the column before you apply the format.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEirFnDO8DzhZ150ElaOdbZ-agj1I6SiJoFPS_yy6z4TSHW7CulXGpvX9ciIRj0z6es_2x5ZsbEE2bSxke1918FJ4Md6Aw_M6gkcIwg0Pl_nYftgBmnppwO-T7067Ldv4K_ZhepZCHyKur0/s1600/Formatting+masks.jpg" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" height="440" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEirFnDO8DzhZ150ElaOdbZ-agj1I6SiJoFPS_yy6z4TSHW7CulXGpvX9ciIRj0z6es_2x5ZsbEE2bSxke1918FJ4Md6Aw_M6gkcIwg0Pl_nYftgBmnppwO-T7067Ldv4K_ZhepZCHyKur0/s640/Formatting+masks.jpg" width="640" /></a><br />
<b><span style="color: blue;">Social Security Numbers</span></b><br />
Phone numbers are probably the most annoying entry but social security numbers are equally annoying. If you apply the Social Security Number format to the column you can again just type the numbers themselves and when you use the Enter key the social security number is properly formatted with the dashes.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj1LhrODJif9M7_q6vaj76lMPAC0OxuWJn30qUkNuZRdG5bpIsfBfuEmkFS4yHT0aKgB3Kc1u-wt_iOJIVEt5faiJFA9S_WhTs2ChuRHybG8wRQvU94I0WGUXzQmcGNIz0EW36z8yO0N9w/s1600/Formatted+numbers.jpg" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEj1LhrODJif9M7_q6vaj76lMPAC0OxuWJn30qUkNuZRdG5bpIsfBfuEmkFS4yHT0aKgB3Kc1u-wt_iOJIVEt5faiJFA9S_WhTs2ChuRHybG8wRQvU94I0WGUXzQmcGNIz0EW36z8yO0N9w/s320/Formatted+numbers.jpg" width="267" /></a></div>
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These formats are available from the Home tab, Number group. You can either click on the box that says "general" or click the little box in the lower right corner of the Number group to access the dialog box.<br />
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Keep in mind that these formats are what's referred to as "masks". They don't change the entry in the cell but rather add a format, much like clicking on the $ option to add dollar signs and commas. These dollar signs and commas don't actually exist (aren't stored) in the cell but are displayed in the cell. If you need to do a mail merge to create a directory that includes the phone numbers or social security numbers formatted with the special formatting than you will NOT be able to use these masks.<br />
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<b><span style="color: blue;">Zip Codes</span></b><br />
Now that you've seen the options you might be tempted to use the Zip Code format. If you live in the New England area or need to enter zip codes from this area you will find that Excel drops the leading zero in the zip code. This is an issue that is brought up in nearly every Excel class. Do not be tempted to use the Zip Code format to fix this problem. The Excel worksheet will display the leading zero but that zero, like the dashes and parentheses in the other formats, are display characters and are not stored. If you need to do a mail merge to create mailing labels using this Zip Code format you will find out that the leading zero is not there. Ugh.<br />
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So what's the answer for zip code formatting that will retain the leading zero? Select the zip code column and format it as Text. You will see that the numbers in the column scurry to the left as text is always aligned. You will probably also see the little green triangle in the cells and if you hover to see what Excel is warning you about, you will see that the program is pointing out that you have numbers that are being formatted as text, exactly as you want it.<br />
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My second book, <b><i><span style="color: #274e13; font-size: large;">Excel's Amazing Pivot Tables</span></i></b>, should be out in a few months. I'll let you know when it's available for purchase.<br />
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<span style="font-family: Georgia, Times New Roman, serif;"><span style="font-size: small;"><br /></span><span style="font-size: small;">Want more tech news or interesting links? You'll get plenty of both if you keep up with Diane McKeever, the writer of <a href="http://100computertipsin100days.blogspot.com/2013/05/index-by-category.html" target="_blank">100 Computer Tips in 100 Days</a>, by subscribing to her </span><a href="https://www.facebook.com/100ComputerTipsIn100Days" target="_blank">Facebook </a><span style="font-size: small;">posts or visiting her web page, <a href="http://www.dianemckeever.com/">www.dianemckeever.com</a> . </span></span></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-2181065071425789652023-11-03T05:00:00.005-07:002023-11-04T12:01:11.735-07:00Tip #119 - Excel's Amazing Date Functions<div dir="ltr" style="text-align: left;" trbidi="on">
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<span style="color: #990000; font-family: Verdana, sans-serif; font-size: large;">Tip #119 - Excel's Amazing Date Functions</span><br />
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I'm sure you're aware that a date is made up of a day, month and year. Using Excel's date functions you can parse (break apart) the information into these individual segments and more.Once they're parsed they can then be used for pivot tables or other analysis.<br />
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The amazing programmers at Microsoft have given us more than 350 functions to make our life easier. Twenty-two of these functions are in the Date & Time group. Using these functions we can parse the three date segments (day, month, year) into individual columns so that you can use the elements individually. If you needed to create a birthday list, having the birth month as a separate piece of data, you would be able to easily identify all of the January birthdays.<br />
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<b><span style="color: blue;">MONTH, DAY and YEAR Functions</span></b><br />
These date functions are among the easiest of Excel's functions to use because they contain one argument which is the cell address of the date in your worksheet. You might need to start by inserting some columns into your worksheet to parse the information. Start in the cell to the right of your date field and from the Formulas tab, Function Library group click on the Date & Time option. Scroll on down to the MONTH, DAY or YEAR function and click. In the Function Builder dialog box click on the first date in your list and press the Enter/Return key. You will probably see something like the result I got, which looks a little crazy.<br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjPONcjQ1dgtvdxJOsdbKNCRDD_XQxK7zBGvdiqTTGY3xrDzMPY9G9eivMCHAjCkyZVUnlzbIF1_PQSBwoMl_dglOFsJ1wUU8K9uKMU-uZQnotKNPOS_tRbDqmFlnrblMyU3cMc8NP2HlE/s1600/month+day+year+functions+bad+display.jpg" imageanchor="1" style="margin-left: 1em; margin-right: 1em;"><img border="0" height="248" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjPONcjQ1dgtvdxJOsdbKNCRDD_XQxK7zBGvdiqTTGY3xrDzMPY9G9eivMCHAjCkyZVUnlzbIF1_PQSBwoMl_dglOFsJ1wUU8K9uKMU-uZQnotKNPOS_tRbDqmFlnrblMyU3cMc8NP2HlE/s640/month+day+year+functions+bad+display.jpg" width="640" /></a></div>
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The problem with the result is the format. When you insert a new column in an Excel worksheet, the format of that column is the same as the column to the left. The results that were returned in the cells in J, K and L column are correct but the formatting is bad. If you know that, according to Microsoft, the world began on January 1, 1900, day three of the world would be 1/3/1900. Since the month of the date in I column is 3 than the result is correct. The same is true of the result in K column. The day of the date in I column is 6 or expressed in a date format it would be 1/6/1900. All I need to do is change the format on these cells and I'm good.<br />
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To change the format you need to select columns J through L. After they are selected go to the Home tab and in the Number group choose a General format. Now the results are displayed properly. All you have to do is select these three cells by dragging across them. Release your mouse button and double click the little fill handle in the lower right side of the selected cells. Presto! The cells fill down and you're ready to sort by any of these fields.<br />
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<b><span style="color: blue;">WEEKNUM Function</span></b><br />
When doing an analysis of the information you have, it might be helpful to be able to group the information by week. If that is the case then you need to know what week number, from 1 to 52, the date represents. The WEEKNUM function will return that based on the date in your worksheet. Like the other date functions we're reviewed, the WEEKNUM function uses the one argument. Again you might want to insert a new column for this information. After you have done that, click in the first cell and insert the WEEKNUM function from the Formulas tab, Function Library, Date & Time group. Format the results if necessary and fill the formula down using the fill handle. Now you can analyze the information by weeks of the year.<br />
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You'll notice when you are in the Function Builder dialog box that there is an Return_Type field. This field is optional and is used to determine how the first week of the year is calculated. Leaving it blank assumes you are using System 1 as described below. Type a 2 in this field if you want to use System 2.<br />
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<li>System 1 The week containing January
1 is the first week of the year, and is numbered week 1.</li>
<li>System 2 The week containing the
first Thursday of the year is the first week of the year, and is numbered as
week 1. This system is the methodology specified in ISO 8601, which is commonly
known as the European week numbering system.</li>
</ul>
<b><span style="color: blue;">WEEKDAY Function</span></b><br />
Suppose you wanted to see the production that occurred on a particular day of the week so that you could see productivity trends. You would need to know what day of the week a particular date represented. For that you would use the WEEKDAY function to parse that information out. Insert a new column for the weekday information. After you have done that, click in the first cell and insert the WEEKDAY function from the Formulas tab, Function Library, Date & Time group. Format the results if necessary and fill the formula down using the fill handle.By default Sunday is represented as 1, Monday as 2 and so forth. You can use the Return_Type option in the Function Builder dialog box to change the numbering sequence. Visit the <a href="http://office.microsoft.com/en-us/excel-help/weekday-function-HP010343015.aspx">Microsoft website</a> if you need more information on changing the sequence for returning the weekday number.<br />
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I hope you can use these functions to further analyze information you have that includes dates.<br />
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My second book, <b><i><span style="color: #274e13; font-size: large;">Excel's Amazing Pivot Tables</span></i></b>, should be out in a few months. Click the Subscribe button on the right so I can let you know when it's available for purchase.<br />
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-75781822940228314102023-11-03T05:00:00.004-07:002023-11-04T11:29:55.190-07:00Tip #88 - Word Styles<div dir="ltr" style="text-align: left;" trbidi="on">
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">100 Computer Tips in 100 Days</b><br />
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<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;"><br /></b><span face="Verdana, sans-serif" style="color: #990000; text-align: center;"><span style="font-size: large;">Tip #88 - Word Styles</span></span><br />
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Microsoft has been trying for years to get you to use
their built-in styles in Word to make the formatting of your document easy and
consistent -- and yet you continue to resist their efforts. In the 2007 and
2010 versions of Microsoft Word, they have taken these styles and splashed them
across the Home ribbon, hoping to entice you with them. <o:p></o:p></div>
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<o:p> <table align="center" cellpadding="0" cellspacing="0" class="tr-caption-container" style="margin-left: auto; margin-right: auto; text-align: center;"><tbody>
<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQmINvZouoAoD1EH18imuIv-KhjtCcNLlBhgvO1JR_vHXJgBm2DyYDPEvmUFSjibET1rFEnND50TuYyW45E-6pE8UgFfbxPFYuWAER0pqmCYyi45N-FPVVKp44LrRwPqI9SR15pzYRnG0/s1600/Word+Styles.jpg" style="margin-left: auto; margin-right: auto;"><img border="0" height="104" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEjQmINvZouoAoD1EH18imuIv-KhjtCcNLlBhgvO1JR_vHXJgBm2DyYDPEvmUFSjibET1rFEnND50TuYyW45E-6pE8UgFfbxPFYuWAER0pqmCYyi45N-FPVVKp44LrRwPqI9SR15pzYRnG0/s640/Word+Styles.jpg" width="640" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"><i>Styles included in Word</i></td></tr>
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At a very minimum you should notice that there are two
major styles, Normal and No Spacing. For those of you who do not like
Microsoft’s new spacing defaults of extra spacing added between paragraphs and
within paragraphs, select your document and click on the No Spacing style and
all of that extra space will be removed. Of course, you’ll have to go back to
manually hitting the Enter/Return key twice between paragraphs. <o:p></o:p></div>
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<tr><td style="text-align: center;"><a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEigDXE3bKAD-inUhOMTdvzRjITuwhPkhR42rE2e-pwlFyDwX9PRp1zLeLWErXfyvTmsyezaL6cPkFaih968_Xcif2IyGN2Z1qbY226TMSRF4yzluTUDuUlLUxkZO1V536mnF6oRPuAkuCU/s1600/Word+styles+modify+dialog.jpg" style="margin-left: auto; margin-right: auto;"><img border="0" height="320" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEigDXE3bKAD-inUhOMTdvzRjITuwhPkhR42rE2e-pwlFyDwX9PRp1zLeLWErXfyvTmsyezaL6cPkFaih968_Xcif2IyGN2Z1qbY226TMSRF4yzluTUDuUlLUxkZO1V536mnF6oRPuAkuCU/s320/Word+styles+modify+dialog.jpg" width="313" /></a></td></tr>
<tr><td class="tr-caption" style="text-align: center;"><i>Modify styles dialog box.</i></td></tr>
</tbody></table><i>
</i></o:p></div>
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Styles can make formatting long documents mindlessly
easy. When you are starting a new area of your document all you have to do is
click on one of the heading styles (Heading 1, Heading 2, Heading 3, etc.) in
the Styles group of the Home tab. The formatting of the paragraph will change
to conform to the choices Microsoft has made for that style. These formatting
choices include font, color, size, alignment, spacing, pagination, etc. If you
like the idea of using styles but don’t like the formats, you can right-click
on the style on the ribbon and choose Modify.
Use the Formatting options or click the Format button to access
additional options. If you have already formatted your document with styles,
all of the paragraphs that use the modified style will change
automatically. <o:p></o:p></div>
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Styles are a real-time saver for long documents. Once you
feel comfortable with them you’ll wonder why it took you so long to use them.
There are styles in Excel also so look for them there too.<o:p></o:p></div>
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-3800010374554385052023-11-03T05:00:00.002-07:002023-11-04T11:19:17.292-07:00Word - 10 Amazing Time Saving Tips<div dir="ltr" style="text-align: left;" trbidi="on">
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<span style="color: #990000; font-family: Verdana, sans-serif; font-size: large;">Word - 10 Amazing Time Saving Tips</span><br />
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<a href="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi6qsiecHldE9NH5tQKryuhGxWzFMt5cv56D0XVTqsUmrM7qjG8z_K8_Vlg2Vxzc1ooUzyimCR6niQcS0CzIyk1hGCjgDoP2uQCGYbtrAOHLqQ3CBz2DmSD8AgoKlHeDNZ0vh1zz0PVBXA/s1600/time-saving-tips.jpg" imageanchor="1" style="clear: left; float: left; margin-bottom: 1em; margin-right: 1em;"><img border="0" src="https://blogger.googleusercontent.com/img/b/R29vZ2xl/AVvXsEi6qsiecHldE9NH5tQKryuhGxWzFMt5cv56D0XVTqsUmrM7qjG8z_K8_Vlg2Vxzc1ooUzyimCR6niQcS0CzIyk1hGCjgDoP2uQCGYbtrAOHLqQ3CBz2DmSD8AgoKlHeDNZ0vh1zz0PVBXA/s320/time-saving-tips.jpg" height="188" width="320" /></a><span style="font-family: Georgia, Times New Roman, serif;">Here's a list of some really little things that you can use in Word (many can be used in other programs too) that can add up to big savings in time at the end of the day. They are in no particular order. If you are not sure you have correctly identified a command on the ribbon in Word that is listed in the tip, hover over the options on the ribbons and a label will appear identifying the option. </span><br />
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<ul style="text-align: left;">
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Double click a word to select it, </b>then just type over the selected word to replace it. No need to delete the word first. Double clicking will select the word and the space following it. Try this tip in any email program!</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Triple click to select a paragraph.</b> Once it's selected use the right mouse button (or Ctrl click in the Apple world) to cut or copy the text. This tip works in most email programs also.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Use Ctrl + a (Command + a in the Apple World) to select the entire document.</b> This is invaluable for making formatting changes to the entire document. This tip works in Excel too! No more dragging to select.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Use the Format Painter option </b>on the Home tab to copy format from one place in your document to another. Double click the Format Painter tool to use it multiple times. This makes formatting your document consistently really easy.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Use the "No Spacing" style in the Style Group </b>on the Home tab to get rid of the extra space that Microsoft insists you want after a paragraph. Don't forget to use Ctrl + a (Command + a in Apple) to select the whole document before you click the "No Spacing" command.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;">Once you've removed all of the extra spaces using the "No Spacing" style you might want to <b>insert or remove additional "Returns" after each paragraph</b>. Use the Replace command on the Home tab, Editing Group. In the Replace box type ^p which is Word's command for a paragraph. In the With box type ^p^p. You have told the program to find all of the places where there is one return and replace it with two. Click on Replace All and you are golden. You can insert the ^ character by holding down the Shift key and typing the 6 key on the alpha keyboard. If you think this tip is valuable, while you are in the Replace box click the More option and then the Special menu at the bottom. If you ever need to make global replacements in documents you need to get to know this area.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Need to merge two documents into the same format?</b> Select the newly imported/merged text and click the Clear Formatting option on the Home tab, Font Group. This will remove all of the bold, underline, italic formatting with one click.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Want to insert a picture and have the text wrap around it?</b> Use the Insert Picture command from the Insert tab. Insert the picture and then make sure it's still selected. Right mouse click on it and from the menu choose "Wrap Text" and then "Square". Now you can move the picture anywhere in your document and the text will wrap around it.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Need to insert some "dummy" text</b> to demonstrate a feature in Word? Type the following: =rand(7,5) in your document and then press the Enter/Return key. Typing this command will insert 7 paragraphs of five sentences each in your document. Change the 7 and 5 to get greater or lesser amounts of text.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Want to start typing at the top of the next page?</b> Use the <b>Page Break </b>command from the Insert tab. No need to press the Enter/Return key repeatedly until you're at the top of the page.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Need to make your document double space? </b>Use the Line and Paragraph Spacing command on the Home tab, Paragraph group. You'll probably want to select all (Ctrl/Command + a) first before you make a line spacing selection.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Need to know the count of words in your document?</b> Just glance at the lower left side of your screen in the status area. If you need to know the count for just a section of your document then select that text. The status area will display the total number of words and the total number of selected words.</span></li>
<li><span style="font-family: Georgia, Times New Roman, serif;"><b>Need to break text on another line without creating a new paragraph?</b> Use Shift along with the Enter/Return key. This is the keyboard shortcut for a line break, not a paragraph break. This one is really helpful when you're using bullets or numbers and you want to start text under the bullet.</span></li>
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<span style="font-family: Georgia, Times New Roman, serif;">OK, it turns out I can't count to 10 but aren't these little tips great? Write a comment and let me know which of these is your favorite time saver.</span><br />
<span style="font-family: Georgia, Times New Roman, serif;"><br /></span><span style="font-family: Georgia, Times New Roman, serif;">Happy Computing!</span><br />
<span style="font-family: Verdana, sans-serif;"><br /></span><span style="font-family: Verdana, sans-serif;">Diane</span><br />
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Diane McKeeverhttp://www.blogger.com/profile/17238474833268388744noreply@blogger.com0tag:blogger.com,1999:blog-5417097008847426960.post-10084630935169472192023-11-03T05:00:00.001-07:002023-11-04T11:14:51.420-07:00Replacing invisible characters<div dir="ltr" style="text-align: left;" trbidi="on">
<b style="color: #990000; font-family: Verdana, sans-serif; font-size: xx-large; text-align: center;">Replacing "invisible" characters</b><br />
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<span face="Verdana, sans-serif" style="color: #990000; text-align: center;"><span style="font-size: large;">Cleaning up Word and Publisher documents</span></span><br />
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I was teaching a Publisher class recently and I was showing the participants how to replace all of the extra "returns" and "tabs" in the document without having to do it individually. Of course they asked if it was on my blog and I had to admit that it wasn't, so now it is! To view these invisible characters you need to click on the Show/Hide option on the Home Tab, Paragraph Group.<br />
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This tip uses the Replace dialog box which is generally employed when you want to find all of the occurrences of <i>ABC Moving</i> and change it to <i>Sam's Charting</i> but it can also be used to replace "invisible" characters. Invisible characters are things like paragraph returns, tab characters and manual line breaks. As you can imagine it's hard to replace these characters because you certainly can't type a return or a tab or a line break into the box...or can you? Well, if you know the code for those characters or if you know where you can find those codes you can.<br />
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When you open the Replace dialog box (Home Tab, Editing Group, Replace) you will see the Find what and Replace with options. Click in the Find what box and click the "More>>>" option. Next click the "Special" option. A list of all of the invisible characters will be displayed.<br />
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If you are trying to remove all of the double returns that people like to insert in their documents to add space between paragraphs, you would click twice on the Paragraph Character option and ^p^p would be inserted in the Find what box. Move to the Replace with box and either click the "Special" option again or, now that you know what the code is, just type ^p in the box.<br />
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Finally, click the "Replace all" button. All occurrences of the double returns will be removed, replaced with a single return. If people have inserted more than two consecutive returns in the document, you may have to click the Replace all button again. Repeat this until there are "0" replacements.<br />
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Here's a list of popular character codes. <b>NOTE</b>: these codes are always written in lower case.<br />
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<b><span style="font-size: large;">Returns - ^p</span></b><br />
<b><span style="font-size: large;">Line breaks - ^l</span></b><br />
<b><span style="font-size: large;">Tabs - ^t</span></b><br />
<b><span style="font-size: large;">Manual page break - ^m</span></b><br />
<b><span style="font-size: large;">Non-breaking space - ^s</span></b><br />
<b><span style="font-size: large;">Section break - ^b</span></b><br />
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I use this replace information often in Word and Publisher if I have copied text from the internet. Internet documents are notoriously filled with line breaks and non-breaking spaces. If you use Publisher you'll need to write these codes down because they are not supplied for you the way they are in Word...go figure.<br />
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<span style="font-family: Times, Times New Roman, serif;"><o:p></o:p></span></div>
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<span style="font-family: inherit;"><span style="color: #333333; line-height: 1.3;"><br /></span></span>Happy computing!<br />
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<span style="font-family: Times, Times New Roman, serif;">Diane</span><br />
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