100 Computer Tips in 100 Days
Tip #12 - Signatures in Outlook (and other programs, check for them in your email settings)
Most people who use Outlook at work are required by their
employers to use a signature on their emails. This is a very important addition
to your email because it becomes your business card. If you’re not using
Outlook, look for a signature feature in your email program. It’s probably
there.
Your signature should include your full name, title, company
name, company tag line, mailing address, phone number, website and email
address. Clearly, it would be tedious to type this on every email, which is
where the signature feature comes in.
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| The signature dialog box in Outlook. Notice that I have five signatures defined. |
Outlook allows you to
have multiple signatures. I feel that you should have a second abbreviated
signature for replies. This could simply be your name, phone number and email
address.
In addition to using the signature feature to add contact
information to new and reply emails, there are some other signatures you might
consider creating. For example, if you have to send out a weekly reminder to
the staff, you could put the contents of the reminder in a signature. Then to
start a new reminder email, click the signatures button and choose the
appropriate “signature”. Don’t worry about selecting the current signature, since
you can only use one signature in an email, the default signature will be
replaced.
How many signatures do you think you need?
Happy Computing! See you tomorrow. - Diane
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